About the Role:

　　Grade Level (for internal use):

　　08

　　The Role: Office Administrative Assistant - fix term 18 months

　　T he Team: The Executive & Operations Support team provides exceptional customer service to Market Intelligence Senior Leaders and stakeholders across the globe. The Gdańsk office is strongly technology focused, providing solutions for multiple S&P divisions. There are currently over 500 employees and still growing.

　　The Impact : We are looking for a self-driven individual with great problem-solving and customer service skills for our Office Administrative Assistant fix term role. The key purpose of this role will be to provide administrative and operational support to People, Finance and local management teams in Gdansk office, as well as providing support for related division events and programs. The Office Assistant will coordinate resources, improve workflow processes, and maintain collaborative team environments to accomplish meeting all goals.

　　What’s in it for y ou:

　　You will act as a liaison between the executive support team and Gdansk office to execute on all required administrative and operational needs to maximize business workflows.

　　You will maintain best practices and industry standards to provide a leaner, consistent and reliable operational structure.

　　You will maintaina record of all related executive and local office information.

　　You will be workingin a multicultural environment anda “people first”organization.

　　Key Areas of Responsibilities:

　　Operational Support  

　　Provide administrative support cooperating closely with local People, Finance and management teams.

　　Manage local processes including B2B contractors and intern relations and support local benefits management.

　　Provide reporting support for payroll purposes (eg. KUP tax relief).

　　Assist businesses with onboarding, transferring and offboarding of staff, building access and other necessary guidance.  

　　Work collaboratively with various internal departments to establish clear stakeholder expectations to ensure all deliverables are completed on-time.  

　　Partnering with Facilities, mail room coordinators and IT Teams to ensure smooth running of the office.

　　Site Support  

　　Coordinate and support client meetings, office events, Town Halls, offsites and management meetings; includes catering, meeting logistics, meeting materials, Zoom/AV connections etc, room set up, furniture arrangement. Meeting visitors as required.

　　Help Leadership and Executive team members on-site as needed. 

　　Ordering necessary office supplies and ensuring appropriate supplies are stocked and organized in shared workplaces. 

　　Be the point of contact for general office queries, such as desk bookings, printing etc. 

　　Good working knowledge of our conference room/meeting technology to support basic IT needs along with ability to troubleshoot common user issues, working closely with AV and IT team. 

　　Suggest and solicit creative ideas to keep our engagement & events fresh and motivating. Assist with budget estimates and options to ensure events remain within budget guidelines. 

　　Support and coordinate social engagement activities and various office events. 

　　Create and maintain an effective network and good working relationship with all members of EOS team and other colleagues.

　　Assist with confidential projects when required.

　　What We’re Looking For:

　　Proven experience in an administrative support role, preferred HR.

　　Fluent Polish and English (oral and written).

　　Highly proficient in using MS Office, including MS Teams, Outlook, Word & Excel.

　　Excellent teamwork skills, particularly the ability to continually anticipate emerging issues and to plan for success. 

　　Strong communication skills.

　　Good organizational.

　　Customer-focused.

　　This is 5 days in office work (Gdansk).

　　About S&P Global Market Intelligence

　　At S&P Global Market Intelligence, a division of S&P Global we understand the importance of accurate, deep and insightful information. Our team of experts delivers unrivaled insights and leading data and technology solutions, partnering with customers to expand their perspective, operate with confidence, and make decisions with conviction.

　　For more information, visit www.spglobal.com/marketintelligence .

　　What’s In It For You?

　　Our Purpose:

　　Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology–the right combination can unlock possibility and change the world.

　　Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence®, pinpointing risks and opening possibilities. We Accelerate Progress.

　　Our People:

　　We're more than 35,000 strong worldwide—so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.

　　From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. We’re constantly seeking new solutions that have progress in mind. Join us and help create the critical insights that truly make a difference.

　　Our Values:

　　Integrity, Discovery, Partnership

　　At S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals.

　　Benefits:

　　We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.

　　Our benefits include:

　　Health & Wellness: Health care coverage designed for the mind and body.

　　Flexible Downtime: Generous time off helps keep you energized for your time on.

　　Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.

　　Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.

　　Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.

　　Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.

　　For more information on benefits by country visit: https://www.spglobal.com/en/careers/our-culture/

　　Diversity, Equity, and Inclusion at S&P Global:

　　At S&P Global, we believe diversity fuels creative insights, equity unlocks opportunity, and inclusion drives growth and innovation – Powering Global Markets. Our commitment centers on our global workforce, ensuring that our people are empowered to bring their whole selves to work. It doesn’t stop there, we strive to better reflect and serve the communities in which we live and work, and advocate for greater opportunity for all.

　　Equal Opportunity Employer

　　S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.

　　If you need an accommodation during the application process due to a disability, please send an email to:  [email protected]  and your request will be forwarded to the appropriate person. 

　　US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf   describes discrimination protections under federal law.

　　50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group)

　　Job ID: 296705

　　Posted On: 2024-01-17

　　Location: Gdansk, Poland