Summary This position is located in the Department of Health and Human Services, Office of the General Counsel, headquartered in Washington, District of Columbia. This announcement has an applicant limit of 100. Once the first 100 applicants have been reached, the announcement will no longer be available to apply. Responsibilities WHAT YOU'LL BE DOING DAY TO DAY As a Management Assistant (OA), you will use your knowledge of and experience to optimize business results and customer experience by: Preparing all travel arrangements for the office and preparing travel orders and vouchers using multiple online travel management systems. Reviewing correspondence and documents prepared for signature of the Chief Counsel and other staff for conformance with format, grammar, spelling, correspondence regulations, etc. Correcting or returning to originator for correction when appropriate. Using various computer software programs on personal computer to produce a variety of documents, including databases and spreadsheets to enter, revise, sort, calculate, and retrieve data for reports. Transmitting and receiving documents and messages electronically using PCs that are networked. Providing general paralegal services to the Chief Counsel and other office staff. Assisting attorneys in preparing cases for administrative and judicial hearings. Duties as shown are at the full performance level (FPL) of the GS-09. Duties will be developmental in nature when filled below the FPL. Requirements Conditions of Employment Qualifications WHAT WE ARE LOOKING FOR Minimum Qualifications: For GS-08: You must have one-year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-07 grade level in the Federal service performing ALL of the following: (1) Providing office support functions, both virtually and in person, using computer/laptops, software (Word, Teams, and/or programs. (2) Preparing clear and concise correspondence or other written work. (3) Handling timekeeping and/or travel. For GS-09: You must have one-year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-08 grade level in the Federal service performing at least three (3) of the following: (1) Preparing reports for senior leadership review. (2) Organizing evidentiary materials and maintaining large litigation files. (3) Preparing travel orders and vouchers for office staff. (4) Reviewing timekeeping records for errors, working with others to resolve. (5) Reading and/or explaining policies and regulations related to timekeeping and government travel. QUALIFIED TYPIST: This position requires a qualified typist, able to type a minimum of 40 words per minute. You must self-certify your proficiency or provide performance test results and/or certificates of proficiency (acceptable within 3 years). Additional verification of the proficiency of the skills of self-certified applicants may be done at a later date by administering the appropriate performance test. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website Education Additional Information THINGS YOU NEED TO KNOW Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability. If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc. Bargaining Unit Position: No Research position: No Drug Screening Required: No Veterans' Preference - https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/ Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position. Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.