Management Assistant, Commercial Excellence & Global Marketing

　　Location:

　　Zurich, CH, 8005

　　At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

　　About the role

　　We are looking for an experienced Management Assistant to support the President of Commercial Excellence and VP Global Marketing. Located in our corporate headquarters in Zurich, this is a fantastic opportunity to immerse yourself in the world of cocoa and chocolate. The successful applicant will bring a high level of energy, flexibility, and a proactive and creative mindset

　　Key responsibilities include

　　Providing administrative support to the President and VP, such as managing calendars, coordinating meetings, and scheduling appointments across multiple time zones

　　Organizing complex travel arrangements and manage approval flow of team travel requests

　　Ensuring seamless communication within the team

　　Prepare and organize meetings, agendas, presentations and other documents using Google Suite, & MS Office Suite, F&B requests; business luncheon meetings

　　Organize events such as global conferences (abroad or in Switzerland)

　　Prepare expense reports accurately on a timely basis according to local policies, and manage vendor creation, PR & invoice approval flow

　　Manage Vacation tool including submission on behalf of President and VP as well as approval and management of team vacation requests.

　　Support in various activities such as projects, events

　　About you

　　Commercial apprenticeship or completed higher education with a BA degree or relevant diploma

　　At least 5 years’ experience in a similar role supporting senior management

　　Excellent written and verbal communications skills in English, any additional languages are an advantage

　　Proficient user of Google Suite and MS Office Suite with special focus on PowerPoint

　　Structured, organized, and proactive

　　Self-starter, who likes to work both independently and as part of a team

　　Creative and energetic

　　Ability to multitask, prioritize, and keep calm under pressure

　　Brings positive attitude and a strong team spirit, strong stakeholder management, can bring in own ideas

　　At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

　　If you want to learn more about Barry Callebaut, please find further information here.

　　Were you missing anything in this job ad? Please share your feedback with us by clickinghere (https://app.talenthub.io/feedback/ad81b0fb66d2416990060452e7511e45?default_lang=en) .