Job Summary:

　　Company: Festival Republic

　　Location: Farmiloe Building, Farringdon, London, EC1M 4AY

　　Reports to: Event Manager

　　Contract Type: 12 Months Fixed Term Contract (Full-Time)

　　Working Hours: Monday to Friday 10am – 6pm with extra weekend working throughout the festival season as required. Work onsite required throughout the summer. Onsite hours are 8am – 8pm.

　　Role Description

　　The Licensing Co-ordinator (also referred to as Operations Coordinator/Licensing Compliance) is a key part of the planning team for their events. The main aim of the role is to be involved with the operational planning of the event, ensure compliance with the licence and Event Management Plan and ensure strong agency liaison for Latitude Festival, whilst also being involved with other Festival Republic shows throughout the summer.

　　Who you are

　　You may have previous experience in the following roles: event coordination; project administration or management; local authority licensing department; licence compliance; health and safety

　　Competencies / Skills / Knowledge / Experience

　　Essential

　　Exceptional organisational and administrative skills

　　Detailed work

　　Joined up thinking

　　Ability to prioritise and meet deadlines

　　Working under pressure / in a pressurized environment

　　Desirable

　　Demonstrable experience and knowledge of events

　　Experience working with the local authority and agencies

　　Excellent IT skills

　　Behaviours

　　Excellent communication skills

　　Exceptional attention to detail and accuracy

　　Exceptional organisational and administrative skills with the ability to prioritise

　　Level-headedness

　　Joined up thinking and analytical skills

　　Proactive approach to problem solving

　　What the role includes

　　Assisting the Event Manager as delegated to achieve the planning of the event in relation to welfare, campsite stewards, arena stewards, key staff (zone managers, campsite managers etc), traffic / parking team, traffic co-ordinator, road signage, information team, lost property / left luggage / confiscations (if required), lost children team, water safety team, noise consultants, noise at work team, alcohol compliance team (if required), gas safety inspectors, structural engineers, pyro consultant (if required), CCTV (in conjunction with Production), food safety / EHO teams, mystery shoppers and misc welfare teams ie Samaritans, Salvation Army, table top facilitator etc plus negotiating and ordering the onsite requirements for all of the above

　　Assisting the Event Manager as delegated to achieve the final details of the planning of the event in relation to security, security co-ordinators, eviction team, medical team, fire team. These deals will be done in the first instance by the Head of Health and Safety and Security.

　　Writing and updating the Event Management Plan and associated appendices along with other key submitted documents in conjunction with the Event Manager

　　The compliance of the event with all licensing and legal obligations as well as all other commitments made in the Event Management Plan and associated appendices along with other key submitted documents, action points from agency meetings etc

　　Strong liaison with statutory and non-statutory local agencies (e.g. police, fire, ambulance service, landowner, environmental health, licensing, building control, emergency planning, planning and Highways Agency where required) in conjunction with the Event Manager to include attendance at Safety Advisory Group meetings and individual meetings with agencies as required and regular updates by email / phone

　　The implementation of policies in conjunction with the Event Manager and the rest of the team

　　Keeping abreast of licensing developments and other relevant legislation and guidance and implementing as required

　　Ensuring contractor and staff compliance with licensing conditions, policies and other commitments made by making their compliance part of the condition of contract with them and by then monitoring, auditing and managing throughout

　　Regular liaison with and progress reports to the Event Manager

　　Applying for traffic regulation orders, footpath closures and other orders as required

　　Organising and taking minutes for meetings as required, or delegating as required to the Production & Licensing Assistant

　　Following up on all action points from debriefs, agency meetings, internal meetings and so on

　　Ensuring compliance with disability legislation and liaising with disabled access co-ordinator (or equivalent) to ensure all briefings / infrastructure organised

　　Collating and booking the requirements for all licensing contractors and services

　　Traffic and transport planning and implementation will normally be covered by an external company or Traffic Co-ordinator but some tasks may need to fall to the Event Manager and therefore the Licensing Co-ordinator particularly in relation to onsite traffic, parking etc

　　Negotiating and agreeing best prices for each contract using agreed rates under group buying deals where applicable, raising purchase orders and liaising with accounts over payment schedules. Keeping track of whether all purchase orders have come back signed

　　Sending out confirmation letters, purchase orders and relevant Health & Safety paperwork and ensuring that any additional documentation required as a condition of contract is included

　　Organising CRB / PNC checks if required

　　Ensuring all bar / trader / sponsor concessions onsite are run according to the DPS contract and relevant legislation / terms of trading

　　In conjunction with the Event Manager, liaison with local residents via the Parish Councils and direct in the case of neighbours, to include the administration of reduced price residents’ tickets

　　In conjunction with the Event Manager, PPL licence application and gathering of PRS information if required

　　In conjunction with the Event Manager, submitting films to the local authority for classification as required and ensuring compliance

　　The recruitment of licensing office staff as required and management of team on site

　　Assisting with budget preparation and updating on an on-going basis as delegated

　　Preparing and updating contact list and production schedule throughout and feeding into main version held by Production Co-ordinator

　　Maintaining up to date guest ticket database

　　Investigating and managing complaints post festival

　　Collecting and collating all debriefs post festival

　　Preparation of a debrief report on improvements for the following year

　　Organising planning meeting with Melvin Benn to consider key points from all debriefs for following year

　　Achieving tasks, targets and deadlines outlined as part of the event timeline

　　Ad hoc tasks as required

　　Extra responsibilities during the event onsite

　　Managing the Latitude Festival Licensing Office

　　Liaison with all contractors and organisations on behalf of Latitude Festival

　　Organisation of Table Top Exercise

　　Chairing onsite SAG/agency meetings

　　Live dealing with Complaints / Feedback if relevant

　　On Site Audit

　　Ad hoc tasks as required

　　Equal Opportunities

　　We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

　　The Company

　　Festival Republic is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

　　APPLICATION DEADLINE: 29TH JANUARY 2024. We reserve the right to close applications at any time.

　　#FestivalRepublic

　　About Us

　　Recognized three years in a row by Great Place to Work® and named one of People Magazine’s top 50 Companies that Care, Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.

　　We recognize that our most important assets are our employees, the rock stars who keep the live experience going. Generous vacation, healthcare, and retirement benefits are just some of the great perks we offer to support our global workforce of more than 38,000. For any stage in your career, our many unique benefit programs are designed to help you live life to the fullest. We offer student loan repayment to support recent grads, six months of paid caregiver leave to support new parents, perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips) and Music @ Home (stipend to cultivate your little ones’ music interest), and tuition reimbursement to fuel your ongoing professional development. Plus, working for the world's largest live event and ticketing company means you'll have access to free concerts, festivals, sports games, and more through our exclusive employee ticket concierge.

　　There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.