Internship - Environmental Justice Records Management

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　　Internship - Environmental Justice Records Management

　　Salary

　　$0.00 Hourly

　　Location

　　Denver, CO

　　Job Type

　　Unpaid Intern

　　Job Number

　　FAA00000-01/16/2024

　　Department

　　Department of Public Health & Environment

　　Division

　　Administration Division

　　Opening Date

　　01/16/2024

　　Closing Date

　　1/31/2024 5:00 PM Mountain

　　FLSA

　　Determined by Position

　　Max Number of Applicants

　　100

　　Primary Physical Work Address

　　4300 Cherry Creek Drive South Denver, CO 80246

　　Description

　　Benefits

　　Questions

　　Department Information

　　Applicants must be local to Colorado.

　　This is a non-employee intern position. No benefits are available.

　　This is a temporary part-time up to full-time position (minimum 10 hours/week) and will exist for 4 months or less.

　　This announcement is posted until the position is filled. If you have already applied, no need to re-apply. Applications will be considered as they are received. It's in your best interest to apply early.

　　This position is not covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins)

　　Make a real difference . . .

　　Do you have a passion and drive to apply your talent to create a better Colorado? Are you looking for an internship that provides you with opportunities to learn how to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a fantastic unpaid internship position that provides experiential learning about improving the lives of Colorado citizens. Our mission is to protect and improve the health of Colorado's people and the quality of its environment.

　　If your goal is to pursue a career upon graduation that makes a difference, consider an internship with the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, the Cherry Creek Shopping Center, Glendale City Set, and the Cherry Creek bike path.

　　We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

　　Description of Job

　　Tentative Start Date:

　　February 12, 2024

　　About the Work Unit:

　　The Environmental Justice Program (“EJP”) seeks to advance environmental justice in Colorado in partnership with disproportionately impacted communities (“DI communities”), the Environmental Justice Advisory Board (“EJAB”), the Environmental Justice Ombudsperson, and Department and Environmental Division leadership and staff. The EJP’s roles include:

　　Serving as a liaison to, building trust with, and increasing meaningful engagement with DI Communities by improving the two-way flow of information and increasing responsiveness to community questions and concerns;

　　Developing and managing Department environmental justice goals, metrics, and objectives;

　　Working with Environmental Divisions, the EJAB, and the Ombudsperson to implement statutory environmental justice mandates, including specific benchmarks and targets established by the Environmental Justice Act (House Bill 21-1266);

　　Working with the Water Quality Control Division (WQCD) to implement the Mobile Home Park Water Quality Bill (HB23-1257) by leading community engagement efforts to mobile home park residents;

　　Coordinating environmental justice work within the department and with other federal, state, local, and tribal government partners;

　　Advancing the Department’s language justice goals by providing Spanish translation and interpretation services for CDPHE’s Environmental Divisions; and

　　Identifying DI communities based on continuously-updated, best-available data using spatial analysis technology.

　　Internship Description:

　　Project Title: Environmental Justice Records Management

　　Project Description: The Colorado Department of Public Health and Environment is seeking a highly motivated, passionate, and innovative student to assist the Environmental Justice team in their record management. This intern will be expected to:

　　Delete old documents adhering to the CDPHE records retention policy

　　Create an easily followed organization process for documents

　　Renaming documents as needed for clarity and easy access

　　Objectives:

　　The SEP Coordinator will train and provide an operating procedure for the intern, and be available for questions and support.

　　The intern will review electronic Supplemental Environmental Projects files and determine if they should be either deleted or renamed and organized. There are roughly 3,540 electronic documents that need to be deleted or organized. The intern will sort the files by Division and year, using the SEP naming conventions. Documents of SEPs that closed 3 or more years ago, will be deleted, per the records policy. Additionally, cross referencing the SEP project spreadsheet could occur. Ensuring that all past SEPs are represented in the spreadsheet before deleting or organizing.

　　These files are all duplicates of files held by each Division’s enforcement and records teams and policies. Having them increases the storage burden on the department and increases efforts should these duplicates need to be located. These files are also disorganized and improperly named, making the location of a specific document difficult. By keeping only the most relevant for easy retrieval and organizing them by the year they closed and the Division, the SEP Coordinator will be able to easily maintain the upkeep of these documents going forward.

　　This is likely achievable in 80-160 hours. Having this project done by April would be ideal, though extending through August is acceptable.

　　Deliverables or outcomes: Deleting files while renaming and organizing the remaining.

　　Which Public Health Core Competencies skills does the project develop?

　　Analytical/Assessment, Systems Thinking

　　Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

　　Minimum Qualifications:

　　Qualified candidates must be either:

　　Any college student enrolled in an accredited community college, college or university seeking an Associates, Bachelors, Masters or Ph.D. degree.

　　OR

　　A recent college graduate. Recently graduated means the individual should have attended an accredited college or university and have graduated with an Associates, Bachelors, Masters or Ph.D. degree within three calendar years (include transcripts).

　　College Transcripts:

　　If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

　　Preferred Qualifications:

　　Strong interest in the duties listed in the Description of the Job section.

　　Excellent interpersonal skills.

　　Excellent verbal and written communication skills.

　　Excellent organizational and time management skills.

　　Ability to perform duties with minimal supervision in both remote and in-person workplaces

　　Familiarity with the Microsoft Office suite (including Visio), and Google mail ("Gmail") and related Google applications; experience with Zoom, Canva, PowerBI and LucidChart knowledge are pluses. Experience with development of graphs and charts using the Microsoft Office and Google suites.

　　Conditions of employment:

　　Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

　　Signed Non-Employee Confidentiality Agreement is required

　　If you will be using this internship for academic credit, a Signed Affiliation Agreement is required between CDPHE and your University.

　　Supplemental Information

　　Supplemental Information:

　　A complete application packet must include:

　　A completed State of Colorado application.

　　A resume.

　　If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

　　The Selection Process

　　All applications that are received by the closing of this announcement will be reviewed. Candidates who are selected for further consideration will proceed to the next step and all applicants will be notified by email of their status at each step of the process.

　　ADAAA Accommodations:

　　The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at [email protected] or call 303-692-2060, option 5.