Position Snapshot

　　Location: Vevey, Switzerland

　　Company: Société des Produits Nestlé S.A.

　　Act. Rate: Full-Time Act. Rate 100%

　　Type of contract: Permanent contract

　　Start date: ASAP

　　What we offer at Nestlé

　　Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment

　　process about what flexibility could look like for you!

　　Genuine opportunities for career and personal development Modern “smart office” locations providing agile & collaborative workspaces

　　Dynamic international working environment

　　Attractive additional benefits

　　Position Summary

　　As an Internal Communications & Administrative Assistant- Coffee Z-EUR , you will be responsible for the internal communication, event management and tools development and will contribute to the design and communication of events of varied nature ensuring flawless execution.

　　In addition, you will provide high quality & proactive administrative support to the Head of Coffee Category Z-EUR, F&C and Operations Heads and their teams. You will facilitate the smooth functioning of key departmental activities that relate to the planning and on-going management of the department and its interaction with other functions in the business.

　　We offer a dynamic, inclusive, and international working environment with many opportunities across different businesses, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

　　A Day in the Life of an Internal Communications & Administrative Assistant - Coffee Z-EUR

　　Internal Communications & Event Management

　　Act as our Digital Platform Co-pilot for Intranet and Workplace, feeding and updating content and taking the lead on implementation

　　Act as the Co-pilot for internal communication campaigns such as Newsletters, booklets (Coffee Business Priorities, Commitment), etc. and lead the implementation

　　Support on business update events, such as internal webcasts, townhalls & announcements

　　Act as our end-to-end Project Manager for varied events (conference, CLTs, workshops, etc.), demonstrating ownership on developing a plan, coordination with all stakeholders (internal & external), logistics and budget consolidation management

　　Act as point of contact for communication assets requests from markets and functions & PowerPoint templates

　　Administrative support

　　Outlook agenda management, team meetings coordination, travel arrangements organization and processing of travel expenses

　　Manage general administration activities with efficiency: prioritize and prepare information as required to ensure timely follow-up (documents validation and lists update, SharePoint groups management, office supplies management, coordinate employee’s arrivals / departures, etc.)

　　Manage yearly calendar plan for Category Head and Category Leadership Team

　　Manage budget tracking and support on the PR/PO process

　　Manage team's digital agreements

　　Act as a back-up of colleagues whenever needed

　　What will make you successful

　　Confirmed experience as Administrative Assistant supporting Senior Leaders with proven interest for communication and digital topics

　　Previous experience in multinational environment

　　Excellent communication and organization skills with ability to engage with stakeholders at all levels

　　Team-player with problem solving attitude and ability to focus on details

　　Agile with ability to multitask, work under pressure and adhere to deadlines

　　Very good IS/IT tools (MS Office applications, SAP, Concur) knowledge and curiosity to adopt new solutions

　　Fluency in English and French

　　At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.

　　We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.

　　Be a force for good. Join Nestlé and visit us on www.nestle.com.