[Title: Administrative Officer[Position Number: 0079820T[Hiring Unit: C OF HLTH SCI and SW, SCH OF MED, CELL and MOLECULAR BIOLOGY[Location: UH at Manoa[Date Posted: January 17, 2024[Closing Date: February 07, 2024[Band: B[Salary : salary schedules and placement information[Full Time/Part Time: Full-time[Month: 11-month[Temporary/Permanent: Temporary[Duties and Responsibilities]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}

　　Performs the full range of administrative, fiscal, personnel and academic duties to support the daily operations of the Department of Cell and Molecular Biology (CMB).*Assists the Department Chair and CMB Graduate Program Chair in recruiting students, scheduling courses, student exams, processing student visas and travel documents, serving as a liaison between the Department and UHM Graduate Division and other tasks as needed.

　　Initiate purchase orders and process payment of invoices for Principal Investigators. Coordinates related procurement requirements, such as obtaining bids and quotations.Processes requests for proprietary, sole source purchases or request for quotations in compliance with applicable laws, policies, procedures, rules and regulations.

　　Reviews, processes, and authorizes daily operations and administration of Department financial resources (i.e., grants, trusts, federal, foundation, and private funds); reconciles these accounts; prepares monthly financial updates and keeps department chair apprised of any budgetary constraints.

　　Provides advice to the Department Chair for all personnel administration and employment actions for the department such as, recruitment, faculty development, reappointment and other employment actions as appropriate.

　　Manages the recruitment and hiring of Faculty (compensated and non-compensated), Staff, Graduate Assistants, Students, and others through UH and RCUH, to comply with all UH and RCUH policies and procedures, collective bargaining agreements, and federal and state laws.

　　Audits all personnel actions to insure accurate, appropriate and completion in a timely manner to meet required payroll and processing deadlines.

　　Independently provides new employee orientation and assist with onboarding documents for submittal to the JABSOM Human Resources Office.

　　Prepares appropriate immigration petitions for prospective international faculty and staff.

　　Participates as a member of program/departmental committees which include but is not limited to budget, research and/or personnel.Acts independently to ensure professional analyses, interpretations and applications of UH, RCUH, and UH Foundation policies and procedures are applied throughout the department.

　　Implements new administrative and operational policies, procedures and guidelines as they pertain to the Department, University, affiliated institutions and sponsoring agencies.Reviews and initiates travel requests and completion reports for cost and no-cost travel for UH, RCUH and UH Foundation accounts.

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