Description

　　HR Assistant

　　We are seeking a Human Resources Staff Assistant to be the front-line representative responsible for the technical day-to-day operations of the department. The ideal candidate values confidentiality, communicates effectively, is a self-starter and team player, possesses exceptional organizational skills, excels in multitasking with effective time management, and collaborates to achieve organizational goals. Desirable qualities include proven organizational capabilities, a collaborative approach to problem-solving, openness to process improvement, innovation, personability, flexibility, patience, a sense of humor, and the ability to thrive in a close-knit team. Human Resources experience in the Public Sector is highly desirable. If you value process, performance, and people, we encourage you to apply and join our team.

　　The HR Assistant will collaborate with the team in recruitment and selection, benefits administration, HRIS database management, and employee relations. Responsibilities include personnel action entries in the system, assisting with employee benefit programs and billing, coordinating and maintaining employee training databases, managing employee personnel files, overseeing employee events and annual recognition, responding to inquiries about leaves and benefits, processing department mail, handling general department emails and phone calls, and other miscellaneous duties.

　　Essential Job Functions:

　　Perform general clerical duties related to an assigned functional area.

　　Represent professionally and effectively to all callers and visitors.

　　Use office automation equipment for typing, proofreading, and processing various documents.

　　Assist the public by providing information about department procedures, handle inquiries, and direct calls and visitors appropriately.

　　Receive, distribute, and dispatch mail.

　　Inventory, maintain, and order office supplies.

　　Attend and participate in department staff meetings.

　　Maintain various department files and mailing lists.

　　May assist the public in filling out license or permit applications or other forms.

　　Operate a multi-line telephone system/mini-switchboard console.

　　Track, process, and maintain fees, deposits, petty cash, and various records using a computer.

　　Perform other related duties as required.

　　Experience and Education:

　　Any combination of experience and education that provides the required knowledge and abilities is qualifying. One year of experience performing standard clerical duties, including public contact, and graduation from high school or equivalent.

　　Knowledge and Ability:

　　Knowledge of filing and record-keeping systems.

　　Knowledge of word processing equipment.

　　Knowledge of principles of public relations.

　　Deal tactfully and effectively with the public and other employees.

　　Type accurately at 45 words per minute.

　　Perform clerical work, including maintenance of appropriate records.

　　Learn operation of the word processing equipment.

　　Understand and follow oral and written instructions.

　　Perform routine mathematical calculations accurately.

　　Operate a busy, multi-line telephone system.

　　Understand and apply selected ordinances and regulations governing licenses, permits, and other city policies.

　　Requirements - HR related experience desired

　　Competent in office applications and software, as well as Human Resource Information Systems (HRIS)

　　Ability to maintain confidentiality of information and exercise good judgment and discretion in handling and disseminating information

　　Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects

　　Strong communication and interpersonal skills

　　Human Resources (HR) Administration experience required

　　Administrative experience experience desired

　　Approachable and appropriate demeanor when interacting with all levels of staff in a rapidly changing environment

　　If you are a self-starter who is passionate about supporting a dynamic and growing company, we would love to hear from you! Contact us now - this position is available and will be staffed by the end of the week!

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　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .