Job Title

　　Human Resources Generalist II

　　Agency

　　Texas A&M University - Texarkana

　　Department

　　Human Resources & Payroll Services

　　Proposed Minimum Salary

　　Commensurate

　　Job Location

　　Texarkana, Texas

　　Job Type

　　Staff

　　Job Description

　　Under general supervision, the Human Resources (HR) Generalist II provides support and coordination for a variety of human resources business processes at Texas A&M University-Texarkana. This position is responsible for providing a positive, efficient, and compliant employment experience to A&M-Texarkana managers, employees, prospective employees, and other stakeholders.

　　Salary Information: Expected salary range is $45,000 to $50,000 annually.

　　ESSENTIAL DUTIES & RESPONSIBILITIES:

　　Creates, posts, and processes actions in the HRIS System or related systems. Processes position requisitions and coordinates vacancy advertising, including additional targeted advertising with university departments, as needed.

　　Attends search committee meetings and provides an overview of search committee and employment procedures. Ensures search committees are compliant with University and System policies and procedures.

　　Identifies, screens, and coordinates candidate interviews. Assists applicants with status updates, hiring process questions/concerns, and with problems associated with their logins, application process, job posting interpretation, and document attachments.

　　Assists hiring managers with offers of employment and offer letters. Ensures selected candidates meet minimum qualifications for positions. Assists in ensuring appropriate compensation.

　　Performs credential and income verifications, background screenings, verifies documentation and conducts Visual Compliance check for new hires.

　　Performs hiring and onboarding activities, as well as tasks in support of benefits and payroll administration. Serves as a backup for benefits, payroll, records retention, new employee orientation and assists with the Wellness Program as needed.

　　Maintains knowledge of federal, state, and university rules, regulations, and standard administrative procedures that govern employment.

　　Maintains accurate employment and recruiting/search files and ensures compliance with applicable laws and regulations.

　　Performs office work that is directly related to the management or general business operations of the department. Primary duties include the exercise of discretion and independent judgment.

　　Trains departments regarding employment practices, procedures, and HR-related software (Workday, Single Sign On, TrainTraq, Docusign, Guardian, etc.) Assists supervisors and employees, including student workers, with HR-related inquiries, including inquiries regarding Workday, other SSO applications and SSO credential management.

　　Processes purchase transactions, invoices and expense reports using Canopy and Concur.

　　Prepares immigration forms and documents. Works with faculty and staff who are foreign nationals and require work authorization documents and visa processing. Collaborates with TAMU-College Station staff to process work related visas for foreign nationals and facilitates the submittal of appropriate forms to USCIS for sponsorship, as applicable.

　　Compiles compensation and employment data, conducts and analyzes salary surveys. Assists in employee relations activities such as policy interpretation, guidance and problem solving.

　　Represents the University by serving on internal and system wide committees.

　　Revises and maintains employment website and develops educational materials related to hiring and onboarding to increase and maintain compliance. May present training workshops to staff on various employment topics such as interviewing and hiring processes.

　　Prepares, reviews, and analyzes human resources and/or payroll documents, including search authorization and reclassification forms, for approval. Audits human resources and/or payroll documents as necessary.

　　This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

　　KNOWLEDGE, SKILLS & ABILITIES:

　　Minimum Qualifications

　　Bachelor’s degree or equivalent combination of education and experience.

　　One year of related experience.

　　Ability to multitask and work cooperatively with others.

　　Excellent written communication, analytical, interpersonal, customer service, and organizational skills.

　　Ability to work with a wide range of personalities.

　　Knowledge of word processing and spreadsheet applications.

　　Knowledge of HR concepts, principles, and practices.

　　Knowledge of Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA) and Americans with Disabilities Act (ADA).

　　Preferred Qualifications

　　Three (3) years Human Resources or related experience

　　Experience using Workday, Concur, and/or DocuSign

　　Texas state agency and/or higher education experience

　　PHR or SHRM certification

　　Experience with automated Human Resources, Applicant Tracking, Performance Management and/or Payroll systems.

　　Other Requirements

　　Ability to maintain confidentiality

　　Experience with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

　　The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations and is further required to complete HIPAA training as a condition of employment, within a reasonable time frame after the individual's employment, and on an as-needed basis thereafter.

　　Occasional travel and work beyond regular office hours

　　SUPERVISION OF PERSONNEL:

　　This position generally does not supervise employees.

　　OPEN UNTIL FILLED. To receive full consideration, you must have your application in by 02/01/2024.

　　To apply: Upload your cover letter, resume and 3 professional references with contact information and with one reference being a supervisor/manager in the questionnaire section of your application.

　　Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact [email protected].

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　As a member of The Texas A&M University System, Texas A&M University-Texarkana is a comprehensive regional university that provides students with academically challenging, engaging, and rewarding educational experiences through quality teaching, scholarship, student support services, co-curricular programming, research, and service.Through the personal attention of our faculty and staff, students are afforded the opportunity to acquire the knowledge, abilities, and skills to become leaders in their chosen professions and to prepare for the opportunities of serving in a global environment.A&M–Texarkana began in 1971 as part of East Texas State University and joined The Texas A&M University System in 1996. Our 375-acre campus, which opened in 2008, is near beautiful Bringle Lake in Texarkana, Texas, in a region known as the Ark-La-Tex.With a commitment to academic excellence, student success, and community leadership, A&M-Texarkana is comprised of three academic colleges: education and liberal arts; business; and science, technology, engineering, and mathematics (STEM). The university accommodates students by offering flexible class schedules, web-based courses, and online degree programs.A&M-Texarkana is a member of the National Association of Intercollegiate Athletics (NAIA) Red River Athletic Conference, with men’s and women’s soccer, men’s and women’s tennis, baseball, and softball programs.

　　The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of eleven universities, seven state agencies and a comprehensive health science center. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each individual employee. Equal opportunity and access will be provided throughout the A&M System to all students, employees, and prospective employees. Employment opportunities for all A&M System members and locations are updated daily and posted on this searchable website.

　　The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　If you need assistance in applying for this job, please contact (903) 223-1360.