About the Work Unit: The Department of Physics and Astronomy at Vanderbilt University combines the friendly and supportive atmosphere of a liberal arts college with the excitement and challenge of forefront research. These research programs are at the cutting edge of traditional areas of physics as well as being a major contributor to contemporary interdisciplinary institutions and centers.

　　Duties and Responsibilities:

　　Generates, creates, and provides detailed and accurate monthly financial reports to department PIs including budget vs. actual expenses, forecasting, and burn rate calculations.

　　Participates in project financial planning meetings.

　　Serves as point of contact for department administrators regarding sponsored project financial information.

　　Routinely reviews project transactions to ensure compliance with sponsor and University guidelines.

　　Primarily independently responsible for monitoring, investigating & facilitating & coordinating corrective processes for sponsored fund transactions, set up, close out & reporting.

　　Processes retroactive cost transfers to remove non-compliant expenses from projects.

　　Monitors PI effort to ensure adherence to effort commitments and compiles requests for grant-funded summer salary.

　　Generates necessary documentation for Research Finance and CAS Research offices for financial closeout of awards.

　　Facilitates PI requests for no-cost extension.

　　Adjusts costing for grant-funded personnel as requested by department PIs.

　　Performs other duties as assigned.

　　Supervisory Relationships: This position does not have supervisory responsibilities but will serve as a process manager. This position reports administratively & functionally to the department Grants Manager.

　　Education and Certifications: A Bachelor’s degree from an accredited institution of higher education, or the equivalent in experience, is necessary.

　　Experience and Skills:

　　Two years of directly related experience is necessary.

　　Intermediate Excel skills are necessary.

　　Strong administrative support skills are necessary.

　　Excellent organizational and time management skills are necessary.

　　Excellent written and verbal skills are necessary.

　　Outstanding attention to detail is necessary.

　　Problem solving skills and ability to be flexible are necessary.

　　Previous experience with Oracle reporting strongly preferred.

　　Commitment to Equity, Diversity, and Inclusion

　　At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

　　Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.

　　Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

　　Commitment to Equity, Diversity, and Inclusion

　　At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

　　Vanderbilt University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

　　Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.