Title:

　　Grant Accountant (Accounts receivable and Cash Management)

　　Department:

　　Office of Research & Development

　　Reports To:

　　Sponsored Research Management and Finance

　　Position Type:

　　Staff

　　Position Summary:

　　The Grant Accountant for Cash and Receivables under the direction of the Executive Director of Sponsored Research Management and Finance provides a crucial role in ensuring accurate and timely recording and allocation of the university’s grant program funds. This role includes billing and draw down of federal funds per granting agency guidelines. This position works closely with the Assistant Director, Grant Accounting and Receivables, supporting the accounting operations for all grants related cash receipts and receivables management. Uses Banner Finance system, Microsoft Office and other reporting tools to accomplish related tasks.

　　Essential Functions:

　　This position will require attention to detail, and the ability to communicate effectively with various individuals at different levels.

　　Receivable

　　Access, process, review and record daily cash receipts from grant-related activities including bank deposits and notifications from grantors and other departments.

　　Update sponsor payments in system to the appropriate grant ledger.

　　Process requests for refund of payments.

　　Collections - Assists with follow-up of accounts receivable/payments with grantors.

　　Drawdowns

　　Prepare and analyze detailed schedule of actual monthly expenditures of federal awards, match to funds available for disbursements and submit for review.

　　Generate grant billing for each draw related federal grant award.

　　Reconcile billing to federal draw down request.

　　Update or Upload draw Request for Reimbursement of monthly cash disbursements (from Grantor Agency) and submit for certification.

　　Prepare and update Quarterly FFR report for PMS awards.

　　Journal Entries

　　Prepare and process journal entries to record bank deposits/receipts and other related entries.

　　Record accruals/reversals for yearend deposits.

　　Work on special projects as requested and perform related duties as assigned.

　　Accounting

　　Prepare weekly reconciliation of the Unapplied Payments received to the related general ledger account.

　　Prepare monthly reconciliation of grant bank accounts to the general ledger, identifying and resolving discrepancies.

　　Additional Functions:

　　Complete Grantor forms manual, electronic and supplier portal requests.

　　Liaison with other Grant Accountants, Departments, Grantors and Bank for receipts related activities.

　　Assists with the preparing ad hoc reports and pre- or year-end audit requests relating to cash receipts and receivables.

　　Other duties as assigned.

　　Prerequisite Qualifications:

　　Bachelor’s degree in accounting, Business or Management.

　　A minimum of 3 years’ experience in post-award research administration, accounting or equivalent combination of education and experience to successfully perform duties.

　　Excellent attention to detail and accuracy.

　　Strong analytical and problem-solving skills.

　　Ability to work independently and as part of a team.

　　Experience with Microsoft Office with Intermediate Level Excel skills.

　　Must possess excellent oral, written, interpersonal communication skills to be able to deal effectively with internal and external customers, including personnel from funding agencies as well as faculty and administrative personnel throughout the university community.

　　Strong organizational and time management skills.

　　At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

　　Preferred Qualifications:

　　More than 3 years of experience in post-award research administration and/or grant accounting.

　　Knowledge of Governmental Accounting, Uniform Guidance.

　　Should possess experience with and knowledge of computer systems and software applications related to university research administration; experience with Banner Finance System/Cognos and/or a research information management system would be an asset.

　　Bargaining Unit:

　　PSA

　　Range/Band:

　　24

　　FLSA:

　　Exempt

　　Full-Time