Description

Role: Bookkeeper/Payroll Specialist

Our client based in Palo Alto is seeking a detail-oriented and organized Bookkeeper/Payroll Specialist to join their team. In this dual role, you will be responsible for maintaining accurate financial records, processing payroll for 11 non-exempt employees, and assisting in the preparation for month-end and year-end closing. The ideal candidate will have strong accounting skills, proficiency in Intuit and QuickBooks Desktop, and excellent attention to detail.

Key Responsibilities:

Bookkeeping:

Maintain accurate financial records, including accounts payable.

Help prepare for month-end and year-end financial closings.

Generate and distribute 65 owner statements monthly.

Use FCMS for scheduling, FBO for billing, and EBIS for inventory and billing, including purchase orders.

Reconcile accounts and assist with financial reporting.

Payroll Processing:

Process bi-weekly payroll for 11 non-exempt employees using Intuit Payroll.

Ensure compliance with federal, state, and local payroll regulations.

Maintain accurate employee records, including tax forms and benefits information.

Respond to employee inquiries regarding payroll and benefits.

Client Interaction:

Collaborate with front desk and maintenance staff to provide excellent client service.

Requirements

Qualifications:

Bachelor’s degree in Accounting, Finance, or a related field (preferred).

Proven experience as a bookkeeper/ payroll specialist.

Proficiency in Intuit and QuickBooks Desktop.

Strong understanding of accounting principles and payroll regulations.

Excellent organizational skills and attention to detail.

Ability to handle sensitive information with confidentiality.

Strong communication and interpersonal skills.

Preferred Skills:

Experience with scheduling and billing software (FCMS, FBO, EBIS).

Knowledge of tax regulations related to payroll and employee benefits.

Certification (e.g., Certified Bookkeeper, Payroll Professional) is a plus.

Work Environment:

Start in a 5-day onsite role until fully operational

Fun and relaxing culture in a supportive, team-oriented environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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