Franchise Support Executive - SEA MedTech - 2406164546W

　　Description

　　Franchise Support Executive- SEA MedTech

　　Job Responsibilities & Scope

　　Franchise Support to Commercial Teami. Execute event management and end to end process for local based or overseas -based activities as well as digital-based virtual meetings

　　ii. Provide administrative and logistic support to event organisers and ensure all planned events are properly approved and executed successfully and compliantly.

　　iii. Manage and track A&P database and provide commercial team with updated and accurate events and expenditure status on regular basis and need-to basis

　　iv. Administer and process all internal processes such as HCC, Legal, Procurement (eMP), Travels & Meetings, and internal meetings

　　v. Manage multiple dashboards and databases to manage and track A&P status

　　vi. HCC Compliance / HCC Life / Legal Contracting

　　Proficient in HCC and Legal’s compliance and regulation to ensure all events executed in full compliance

　　Support and ensure proper and timely submission of event requests through HCC Life

　　Obtain the relevant approval and prepare Legal contracting

　　Liaise with third party stakeholders, HCPs, CMB

　　Manage pre & post event documentation and archival for records and audit purposes

　　Ensure contract execution is proper and timely and proper archival in ICD

　　vii. Procurement (eMP)- PO and RFP

　　Proficient in managing eMP, ARAVO, PO and RFP.

　　Support to provide timely and accurate PR /PO and RFP requisition in eMP

　　Conduct quarterly and year end accrual and PO closure

　　Liaise with vendors for vendor registration, invoicing and payment

　　Manage inventory, transportation, and delivery requests

　　viii. Financial Budget and Accrual

　　Proficient in budget management, financial compliance, intercompany charges, cost centre and GLs

　　Support to process IO requisition, familiar with IO system & approval

　　Monitor and track IO and actual expenditure

　　Develop and manage financial expenditure dashboard for business review on monthly or need to basis

　　Conduct quarterly accrual and periodic IO requisition

　　ix. Overseas- based activities and Travel Support

　　Prepare and record Travel Requisition for internal approval

　　Arrange hotel accommodation, flight and visa application, restaurant reservation, booking round trips.

　　Liaise with travel agents AMEX travel and BCD and business counterparts

　　Prepare travel dockets

　　Meeting and Event Support

　　x. Provide dedicated onsite support at event including,

　　Prepare & ensure all end-to-end logistics support are met

　　registration, attendance, onsite management, post event closure

　　Ensure meeting materials are prepared and provided promptly onsite

　　Ensure event is conducted smoothly and successful as per planned

　　Qualifications

　　Qualities

　　Experienced in event management and is capable to organise physical and virtual meetings, including product launches, product trainings and conferences.

　　Possess excellent interpersonal and communication skills

　　Demonstrate strong initiative, planning, organizational and decision-making skills

　　Positive team-player with strong interdependent collaboration partnership with multiple stakeholders (internal & external)

　　Results oriented with high sense of urgency to deliver positive results for the business

　　Has high integrity, ethical & professional behaviour

　　Independent, self-driven and motivated to handle new challenges

　　Positive learner and contributor

　　Proficient in office administration and MS Application, e.g. Excel, PowerPoint, Words, MS Team, as well as ZOOM, SharePoint

　　Primary Location Asia Pacific-Thailand-Bangkok-Bangkok

　　Organization 8586-J&J Thailand NewCo Ltd. Legal Entity

　　Job Function Events

　　Req ID: 2406164546W