Position : Fleet Services Coordinator (Hybrid)

　　Location : Dallas, Texas

　　Requisition ID: : 24527

　　Dairy Farmers of America (DFA), Dairy Brands a dairy marketing cooperative owned by more than 12,500 family farmers. Our mark matters and it represents the wholesomeness of dairy that we share with our communities and loved ones. DFA manufactures a variety of dairy products, including cheese, butter, fluid milk, ice cream, dairy ingredients and more, under well-known and established regional brands. Our fingerprints touch thousands of brands across the marketplace, and we’re passionate about delivering the simple pleasures of dairy to people everywhere, straight from our family farm-owners. We are proud to provide families with fresh delicious dairy products.

　　By joining DFA, Dairy Brands you can help us continue to make a difference that matters. We care deeply about the well-being of our neighbors and friends, and we celebrate the diversity of our company and our world. It takes an incredible team to deliver the goodness of dairy and enrich our communities – come join us!

　　Dairy Farmers of America (DFA), Dairy Brands has an opening for a Fleet Services Coordinator. Manage and coordinate fleet activities. Coordinate support initiatives and protocol for management including the maintenance of fleet systems/databases and processes and the oversight of elements related to compliance with federal and state regulations for transportation assets and workforce compliance. Independently monitor compliance within contracts and lease arrangements; identify and resolve exceptions directly with vendors. Provide project management coordination relating to transportation improvement initiatives. Provide reporting, analytical, technological support, and training.

　　JOB DUTIES AND RESPONSIBILITIES

　　Maintain the systems and information that relate to transportation asset tracking (ownership, titling, licensing, registration, taxes, insurance, toll transponders, and lease billing).

　　Coordinate vendor services and develop report analytics relating to vehicle asset and labor costs.

　　Monitor compliance with state/federal mandates and proactively identify non-compliance by employees relating to hours of service and asset maintenance requirements.

　　Collaborate with other departments to direct compliance issues to appropriate existing channels for investigation, response, and resolution for alleged violations to rules, regulations, policies, and procedures.

　　Perform random audits of hours of service (HOS) paper logbooks, electronic logs, and maintenance records to ensure DOT compliance. Develop confidential statistical results and reporting for management.

　　Develop and maintain employee and departmental scorecards that highlight safety performance and efficiency metrics. Highlight employee and equipment exceptions related to excessive cost.

　　Manage all vehicle accident reports by securing accurate and complete reports from employees, supervision, and other agencies as required. Direct communication with property owners, insurance companies, law enforcement, and DFA corporate to minimize the company’s exposure to liability and cost.

　　Assist with developing safety content that is shared with all transportation employees.

　　Develop and execute training to various classifications of employees to develop the highest degree of proper reporting relating to federal and state reporting (inspections, maintenance record-keeping, and HOS).

　　Collaborate with Human Resources to coordinate onboarding of new drivers to ensure federal and state licensing requirements are met, confidential driver qualification files are complete, and new employee reviews are executed in a timely manner.

　　Develop, manage, and update fleet system(s) for annual driver refresher training programs, drills, audits; and update DOT compliance scorecards regularly.

　　Function as a point of contact for fleet-related systems to ensure systems are working accurately and effectively. Make recommendations to implement additional systems or system modifications to accommodate new or existing business needs.

　　Provide reports on a regular basis and as requested to keep management informed of the operation and progress regarding compliance and or systems (e.g., Key Performance Measures (KPI’s) and Return on Investments). Assist in the analysis of these key reports and execute any action items deemed necessary.

　　The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required.

　　The role will help drive registration with the field.

　　BENEFITS:

　　Health and Welfare benefits begin 1 st of the month after start date

　　401(k) with company contribution – 100% vested at day one of eligibility

　　Competitive pay

　　Paid vacation and holidays

　　Career growth opportunities – we promote from within!

　　Comprehensive healthcare benefits

　　Service recognition and employee rewards

　　Employee referral program

　　Tuition reimbursement

　　Work for dairy farm families

　　EDUCATION AND EXPERIENCE

　　Undergraduate degree in business, logistics, supply chain, or related curriculum (or equivalent combination of experience and education).

　　2 to 5 years of logistics, transportation, supply chain, compliance, or related experience.

　　Certification and/or License – may be required during course of employment.

　　KNOWLEDGE, SKILLS, AND ABILITIES

　　Knowledge of transportation best practices including regulatory and compliance requirements.

　　Knowledge of DOT/Licensing regulations and Federal Motor Carrier requirements.

　　Knowledge utilizing enterprise fleet maintenance software systems.

　　Knowledge of and skill with Microsoft Office Suite and company computer systems.

　　Advanced excel skills.

　　Strong database knowledge.

　　Exp-titles, registration-commercial heavy duty equip.

　　Understanding of vehicle licensing, registration and fuel reporting.

　　Strong communication, organizational, and analytical skills with attention to detail.

　　Able to learn new computer software.

　　Skill in organization and prioritization.

　　Must be able to read, write and speak English.

　　TRAVEL

　　☐ No travel required

　　☒ 5%-15% (1-3 times per year)

　　☐ 15%-25% (1-2 times per quarter)

　　☐ 25%-50% (up to 1 week per month)

　　☐ 50%-75% (up to 2 weeks per month)

　　☐ 75%-100% (3+ weeks per month)

　　An Equal Opportunity Employer