Fiscal/Administrative Assistant (Grants)

　　Recruitment # 240116-1317AR-001

　　Location Hartford, CT

　　Date Opened 1/19/2024 10:00:00 AM

　　Salary $64,369.00 - $81,905.00/year

　　Job Type Open to Agency Employees

　　Close Date 1/30/2024 11:59:00 PM

　　Go Back Apply View Benefits (http://portal.ct.gov/DAS/smART/General-Employee-Benefits)

　　Introduction

　　The State of Connecticut Military Department (CTMD) (https://portal.ct.gov/MIL) is accepting applications for a Fiscal/Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&LinkSpec=RecruitNum2&R1=&R3=) - Grants to work at the Governor William A. O'Neill Armory, located in Hartford, CT.

　　WHAT WE CAN OFFER:

　　A chance to work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule

　　State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information

　　Industry leading health benefits (https://portal.ct.gov/DAS/smART/General-Employee-Benefits) , including medical and dental coverage

　　State Employee Retirment System (SERS) Tier IV (new hires after 7.17.23)

　　Voluntary Deferred Compensation 45 Plan through Empower (formerly Prudential)

　　Paid time off - including 13 holidays per calendar year

　　Dedicated employee parking

　　POSITION HIGHLIGHTS:

　　First-shift

　　40 hours per week

　　Monday through Friday, 8:00am - 4:00pm

　　ABOUT US:

　　We are a unique dual-status agency, having both federal and state missions. The CTMD’S primary public responsibilities are:

　　(1) To support the CT National Guard enabling the National Guard to provide ready units for Federal or State requirements;

　　(2) To train, resource and coordinate state emergency response assets, and;

　　(3) To plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster.

　　The CTMD is committed to conducting military operations in an environmentally friendly manner.

　　FOR ASSISTANCE IN APPLYING:

　　Please visit our 'Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/ApplicantTips2021Nov.pdf) ' page.

　　Selection Plan

　　In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.

　　You must specify your qualifications on your application. Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application into the State JobAps system. Applicants who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity.

　　This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

　　During the recruitment process, applicants may be required to submit additional documentation supporting their qualifications. These documents may include resume, college or trade school transcripts and performance evaluations. Interviews will be limited to applicants whose experience and training most closely meet the requirements of the position. The recruitment process may require more than one interview.

　　Due to the anticipated volume of applications for this opportunity, CTMD will not provide confirmation of receipt or status during the recruitment process. Your application may be used for future CTMD opportunities for this job classification. Questions pertaining to this recruitment should be made to [email protected], (860) 548-3248.

　　All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].

　　NOTE: In addition to the checking of references and of facts stated in the application, a background investigation of each candidate may be made before individuals are certified for permanent appointment to the position.

　　PURPOSE OF JOB CLASS (NATURE OF WORK)

　　In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

　　EXAMPLES OF DUTIES

　　Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.

　　KNOWLEDGE, SKILL AND ABILITY

　　Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

　　MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

　　Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

　　Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

　　MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

　　College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

　　One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

　　PREFERRED QUALIFICATIONS

　　Experience in formatting, entering, and retrieving data;

　　Experience working with Microsoft, Outlook, Word, Excel, including pivot tables and graphs;

　　Experience maintaining, balancing, and reconciling accounts;

　　Experience with CORE-CT Purchasing, Accounts Payable, Billing, and/or General Ledger;

　　Knowledge and experience working with cooperative agreements;

　　Experience working in an environment that requires a high level of communication skills, and the ability to work well with others to obtain quality results;

　　Possesses desire and ability to work independently, with minimal supervision;

　　Experience with Microsoft Teams for communication, training, and coordination with team members;

　　Ability to collaborate closely with other units such as Accounts Payable and Purchasing for inquiries regarding payments, correct data, and documents;

　　Experience working with Adobe Acrobat Pro and/or Adobe Sign.

　　SPECIAL REQUIREMENTS

　　Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

　　Conclusion

　　AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

　　The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

　　Click on a link below to apply for this position:

　　Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online