Fiscal/Administrative Assistant

　　Recruitment # 240118-1317AR-001

　　Location Hartford, CT

　　Date Opened 1/19/2024 11:00:00 AM

　　Salary $64,369.00 - $81,905.00/year (Individuals new to state service start at minimum of pay plan)

　　Job Type Open to the Public

　　Close Date 2/5/2024 11:59:00 PM

　　Go Back Apply View Benefits (http://portal.ct.gov/DAS/smART/General-Employee-Benefits)

　　Introduction (https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Fwww%2Ejobapscloud%2Ecom%2FCT%2Fsup%2Fbulpreview.asp&quote=)

　　The State of Connecticut (https://portal.ct.gov/) , State Elections Enforcement Commission (SEEC) (https://portal.ct.gov/seec/) is recruiting for a Fiscal/Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&LinkSpec=RecruitNum2&R1=&R3=) to join our unique team!

　　WHAT WE CAN OFFER YOU:

　　NEW: A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings

　　Extensive pension plan and supplemental retirement offerings

　　Paid time off including 13 paid holidays per calendar year

　　A culture that encourages work/life balance (https://www.jobapscloud.com/ct/sup/2023WinterEVP.pdf)

　　Professional growth and development opportunities

　　Work for a Forbes top company: State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule

　　State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) for more information.

　　POSITION HIGHLIGHTS:

　　Work Schedule: Monday - Friday

　　Work Hours: Full-time, 40 hours per week

　　Work Shift: First shift, 8:30 a.m. - 5:00 p.m.

　　Location: 55 Farmington Avenue, Hartford, CT 06105

　　Must be able flexible to meet agency needs

　　ABOUT US:

　　The State of Connecticut (https://www.jobapscloud.com/CT/sup/ct.gov) , State Elections Enforcement Commission (SEEC) (https://portal.ct.gov/seec/) has the authority to investigate possible violations of the election laws, inspect campaign finance records and reports, refer evidence of violations to the Chief State's Attorney or to the Attorney General, issue advisory opinions and make recommendations to the General Assembly concerning revisions to the state's election laws. The Commission is also charged with developing and implementing an electronic campaign reporting system (eCRIS) and is now the state campaign finance filing repository for all past and present campaign finance records for party committees, political committees and candidate committees organized for state elections.

　　FOR ASSISTANCE IN APPLYING:

　　Please visit our 'Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/ApplicantTips2021Nov.pdf) ' page.

　　Selection Plan

　　In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Applicants must meet the Minimum Qualifications as listed on the job opening and specify their qualifications on their application. Applicants invited to interview may be required to submit additional documentation supporting their qualification(s). These documents may include: a resume, performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

　　This posting may require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and or Junk folders, as emails could end up there in error.

　　The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. Applications to this recruitment may be used for future vacancies in this job class. Should you have any questions pertaining to this recruitment, please contact Charla Vincent, [email protected].

　　All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].

　　PURPOSE OF JOB CLASS (NATURE OF WORK)

　　In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

　　EXAMPLES OF DUTIES

　　Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.

　　KNOWLEDGE, SKILL AND ABILITY

　　Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

　　MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

　　Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

　　Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

　　MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

　　College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

　　One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

　　PREFERRED QUALIFICATIONS

　　Experience with bookkeeping, financial record keeping and basic governmental accounting principles and practices;

　　Experience with basic procedures of budget preparation and control;

　　Experience with payroll procedures, purchasing procedures and contract preparation;

　　Excellent interpersonal skills;

　　Considerable experience in arithmetic computations;

　　Experience auditing financial documents;

　　Experience with the understanding and application of statutes and regulations;

　　Experience utilizing EDP systems for financial management.

　　SPECIAL REQUIREMENTS

　　Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

　　Conclusion

　　AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

　　The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

　　Click on a link below to apply for this position:

　　Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online