Finance Specialist

　　City/Country Location Details Washington, DC, Remote

　　Employment Status Full-Time Regular

　　Job Type Project

　　Project Description:

　　Critical Infrastructure Digitalization and Resilience (CIDR) Program supports the Governments of E&E countries (including the Western Balkans, Black Sea region, and Caucasus region) in assisting critical infrastructure entities to incorporate cybersecurity best practices into organizational operations, planning, and procurement; prioritize cybersecurity investment needs; select appropriate mandatory or voluntary standards and corresponding security controls; and establish the basis for region-wide cybersecurity information sharing. Through a regional approach targeting improved policies and legislation, information sharing, workforce development, and capacity-building, the program targets sectors such as energy (electric, natural gas, oil, district heating), water (transmission, distribution), transport, healthcare, finance, and telecommunications.

　　Position Description:

　　The Finance Specialist will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Finance Specialist will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues.

　　ROLES & RESPONSIBILITIES

　　Cash Management

　　Initiates wire requests for field project implementation in accordance with DAI schedule.

　　Record all financial transactions in Field Accounting System (FAS) or vFERs on a daily basis.

　　Verify suppliers’ and consultants’ invoices along with justification documents.

　　Verify expenses for accuracy and project accounting codes.

　　Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.

　　Upload the vFERs to Oracle based on DAI’s schedule.

　　Upload the vFERs to Dolphin accounting system on monthly basis.

　　Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.

　　Maintain an accurate filing of payment vouchers and other financial documents and perform regular spot audits on project’s financial files.

　　Ensure backup documentation is scanned and uploaded to the relevant system according to set deadlines.

　　Salary Calculation and Disbursal

　　Ensure that the employee profiles are up to date.

　　Works with Payroll firm to update documentation for the processing of timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate.

　　Ensure that salary is disbursed, payroll is recorded in the accounting system, and individual paystubs are distributed to all employees on schedule.

　　Works with Accounting firm to prepare documentation for field office Statutory taxes and VAT auditing.

　　Tracks and monitors leave balances and liability payments.

　　Maintain strict confidentiality at all times.

　　Travel Advances & Reimbursements

　　Work with the Director of Finance and Operations to approve and distribute travel advance amounts based on DAI’s travel advance policy.

　　Audits travel requests and expense reports for accuracy and compliance.

　　Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.

　　Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.

　　Budgeting and Reporting

　　Assist in developing budget estimates for technical activities and events.

　　Assist in the production of spending reports, track, and analyze technical activities budget spending with subcontracts, procurement, and grants team.

　　Assist in the production of spending reports on Other Direct Costs, track and analyze spending.

　　Assist in preparing the monthly financial projections for the project.

　　Assist with quarterly accruals reporting and other financial reports to USAID.

　　REPORTING: The Finance Specialist will report to the Senior Finance and Operations Director.

　　Qualifications

　　Bachelor’s degree accounting, finance, or other related fields; advanced degree in the above listed areas highly preferred.

　　5-7 years of relevant working experience.

　　Computer literacy and demonstrated proficiency with Microsoft Office programs.

　　Experience working with donor-funded programs.

　　Demonstrated communications, writing, and presentation skills.

　　Strong teamwork skills, as well as effective cross-cultural interpersonal skills.

　　Fluency in English.

　　US work authorization is required

　　Note: This position does not include allowances or relocation expenses.

　　Compensation & Benefits:

　　For employees working in the United States, the full-time equivalent annual base salary for this position is expected to be between $60,000 to $80,000. Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

　　Eligible U.S. based employees, will be able to enroll in medical, dental and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave, parental leave; as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

　　For employees working outside of the United States, compensation and benefits will vary based on location.

　　Equal Employment Opportunity

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

　　DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

　　DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

　　DAI requires COVID-19 vaccinations subject to accommodation required by law.

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