Job ID359278 LocationMorris Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical About the Job Working Title:Extension Regional Office Administrative Assistant Appointment: Executive Office and Administrative Specialist, class 1885 Office Location: Morris Extension Regional Office (hybrid work options available) Office Hours:Typically 8:00am to 4:30pm (M-F) (may be subject to change) Starting wage:$21.84 per hour; commensurate with training and experience. U of M Benefits: Full University of Minnesota Reports To:Regional Director Apply By:January 29, 2024 ABOUT THIS POSITION This is a vital administrative support position that is key to the daily program and administrative office operations of the Extension Regional Office; which supports regional and statewide program delivery. They interact frequently and collaboratively with other Extension regional and county office staff located across the region and state. Job Duties and Responsibilities: 4-H Program Support 50% Use 4-H database software (4-HOnline and FairEntry) to ensure accurate and timely reporting of group participation and serve as a 4-H database contact for local staff by assisting local staff with: Assist in coordination and registration for regional and state events Support regional extension educator and local staff in chartering process Support statewide programs and work teams as assigned Other related duties as assigned Human Resources Support 40% Update hiring packet and process documentation and coordinating effort with hiring manager and Extension HR Work with Search Committee Chair/Hiring Authority to finalize and post advertisements, manage applications, communicate with candidates, coordinate interviews (catering, expense reimbursements, and travel/lodging, etc.), and support interview day Work within an automated online system (HAT: hiring authorization tracking) to start the process for employment changes to positions. Follow up throughout the search process (application, interview details, candidate status, etc) Serve as the point of contact and liaison for hiring paperwork and processes Provide backup to other staff and assist as needed with other search and hiring efforts and process General Office Support & Back up 10% Greet walk-in traffic and fields phone calls and online communication Schedule/maintain schedule for office meeting rooms and public access to technology Maintain filing system for historical records and disposal; federal civil rights; etc. Provide back up support when needed Maintain equipment inventory; equipment loaner inventory; office equipment/technology maintenance Orient new and existing employees on office hardware Provide back up support when needed Qualifications Required Qualifications: Four years of related experience in an office setting and/or a combination of experience and post high school education and/or training to include: Advanced experience with Microsoft (Word, Excel, etc.) and Google Suite applications (Google Docs and sheets, google share drives, etc.) and internet browsers and searches Experience formatting, drafting or writing routine to complex correspondence, reports, and meeting materials Ability to work in, and with, diverse groups and underrepresented populations and communities Skilled at working with details, managing work flow and meeting deadlines. Deals well with multiple, competing demands. Ability to perform tasks involving prolonged sitting, standing, keyboarding, reading computer screen; and bending, or twisting, with occasional exertion (lifting, carrying, pushing, pulling) of up to thirty pounds of force. Additional Requirement: Must have reliable internet if/when working outside of assigned office location. Must be able to work regularly at a dedicated/assigned Extension Office. Preferred Qualifications: Experience with doodle polls, Qualtrics, customer resource marketing applications Experience setting up meetings, r serving rooms, ordering supplies, catering Experience managing components of a web/online/virtual conference (Set-up, hosting, recording) Event coordination experience About the Department ABOUT EXTENSION University of Minnesota Extension is a major outreach arm of the University of Minnesota with a mission to serve the public through applied research and education. Our mission is to make a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension strives to attract and retain high-quality, passionate employees, and weave diversity, equity and inclusion into all aspects of Extension's programming and employee engagement. Find further information at, . How To Apply Applications must be submitted online. To be considered for this position, please click on the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position. Please attach the following required application materials: Cover Letter Resume: Your resume must include all your education and experience as it relates to the required qualifications. The initial HR screening process focuses primarily on the resume. Names and contact information for three professional references will be required during the interview process. Additional documents may be attached after the application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. See full instructions, . To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647). For questions about this position contact: Trisha Sheehan, Regional Director, . For questions about applying online, contact: Tiffany McMillan, Extension Human Resources, . Diversity The University of Minnesota and Extension recognize and value the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:. Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota Morris (UMN Morris) The University of Minnesota Morris (UMN Morris) makes its home on a 121-year-old campus on the western edge of the state and is one of the top public liberal arts colleges in the nation. The small, close-knit campus emphasizes faculty/student... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.