Executive Assistant to Vice President of Digital Technology

　　Location Billund, Denmark

　　Job ID 0000013605

　　Category Administration, Facilities & Secretarial

　　Job Description

　　Calling all experienced Executive Assistants in the Technology realm! Dive into a hands-on role supporting one of our VPs in Digital Technology. Showcase your organizational finesse as you handle calendars, coordinate meetings, and drive seamless administrative operations. Join our dynamic team and be the crucial force behind Digital Technology leadership excellence.

　　Core Responsibilities

　　In this role, you will report to and support the Vice President of Omni-Channel, Manufacturing & Product Engineering Technology, and the team of Direct Reports (DRT). OMP consist of 300 internal employees, located in Asia and Europe. Your tasks and responsibilities will be:

　　Booking and coordination of meetings.

　　Support OMP Direct Reports Team with agenda preparation, action follow up, etc.

　　Preparation of agendas and pre-read material for meetings and other related practicalities.

　　Booking of flights, hotels, and ground transportation.

　　Handling internal and external requests from various partners.

　　Handling travel expenses and other business administration.

　　Handling global and local events for the organization.

　　Play your part in our team succeeding

　　You will report to the VP of Omni-Channel, Manufacturing & Product Engineering Technology (OMP) and actively support the VP in his job as head of the team of direct reports (OMP DRT) playing an active role in the team. The OMP organization plays a meaningful role in providing technology solutions, through digital products, for physical play experiences. From early product development to your doorstep.

　　Do you have what it takes?

　　With your service-first mentality, you strive to make a real difference to those you support. You enjoy being the GO–TO person and are always willing to help your colleagues with a positive attitude. You are proactive work independently and get things done with an only the best is good enough attitude. You thrive with having a lot on your plate and are phenomenal at prioritizing and structuring your work as many different requests come your way.

　　Experience from a Technology organization.

　　Experience from a comparable administrative role for senior leaders in a bigger, preferably global organization.

　　The ability to multitask, prioritize and being organized in your day-to-day work.

　　Are comfortable working with multiple, semi-defined, and changing working tasks in an environment where priorities may change Frequently.

　　Are proactive and with a high degree of collaboration skills, being curious to explore and learn new things.

　　Outstanding communication skills and the ability to build relationships quickly and optimally, leaving a lasting impression on those you engage with.

　　Proficiency in MS Office suites, especially Outlook, OneNote, SharePoint, and PowerPoint Experience.

　　Being able to navigate in a large stakeholder environment.

　　Passion and interest in structuring calendars and meetings.

　　Being proactive by following up with people to ensure we meet deadlines and deliveries.

　　What’s in it for you?

　　Here are some of what to expect:

　　Family Care Leave – We offer enhanced paid leave options for those important times.

　　Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

　　Wellness – We want you to be your best self, so you'll have access to the Headspace App and lots of wellbeing initiatives and programmes run by local teams where you are based.

　　Colleague Discount – We know you'll love to build so from day 1 you will qualify for our generous colleague discount.

　　Bonus – We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

　　Your workplace –When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

　　Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

　　The LEGO Group is proud to be an equal opportunity employer. We are committed to equal employment opportunity and equal pay regardless of e.g. race, colour, religion, sex, national origin, sexual orientation, disability or gender identity.

　　The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

　　Thank you for sharing our global commitment to Children’s Rights.

　　Just imagine building your dream career.

　　Then make it real.

　　Join the LEGO ® team today.