Executive Assistant to the Director of Boards and Commissions

　　Augusta , Maine , United States | Governor's Office | Full-time

　　Apply by: Feb. 9, 2024

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　　OFFICE OF THE GOVERNOR

　　EXECUTIVE ASSISTANT TO THE DIRECTOR OF BOARDS AND COMMISSIONS

　　Opening Date: January 24, 2024

　　Closing Date: February 9, 2024

　　Job Class Code: 0967

　　Salary: $50,003.30 - $67,704.00/Annually

　　Position Number: 095300002

　　PURPOSE:

　　This position provides advanced administrative services support to the Director of Boards and Commissions within the Office of the Governor. This work entails the recruitment, nomination, and appointment of individuals to serve on Boards and Commissions by the Governor. Responsibilities include research, preparation, and planning for key meetings and legislative hearings in addition to communications and direct contact on behalf of the Director with the public, potential appointees, state agency directors and staff, board administrators, and other officials. Responsibilities require the use of independent judgment, initiative, and decision-making on complex administrative matters.

　　KNOWLEDGE, SKILLS, AND ABILITIES:

　　Knowledge of principles of organization and office management.

　　Knowledge of State Government and Legislative process.

　　Ability to compose, review, and edit complex and/or technical correspondence and legislative testimony.

　　Ability to use discretion and judgment in dispensing information.

　　Ability to utilize current office software.

　　Ability to conduct research, gather information and analyze results to reach a conclusion and/or make recommendations.

　　Ability to develop and recommend new work methods and administrative procedures to improve workflow.

　　Ability to effectively plan and adjust work operations to meet planned and unexpected change.

　　Ability to effectively represent the Director and Governor at Legislative confirmation hearings.

　　Ability to understand and promote goals of the administration.

　　Ability to draft nominee press releases.

　　Ability to understand and interpret relevant statutes and applicable rules, regulations, and policies for recruitment, nomination, and appointment of members to boards and commissions.

　　Ability to establish work objectives and assess progress.

　　Ability to initiate, coordinate, implement, and evaluate administrative activities.

　　Ability to adjust program/work operations and objectives to meet planned and unexpected change.

　　MINIMUM QUALIFICATIONS:

　　Training, education, or experience in high level administrative support work that demonstrates: 1) thorough understanding of State Government, particularly the Executive and Legislative Branches 2) proficient knowledge and competency in applying modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 3) the ability to use independent judgment, initiative, and decision making on complex administrative matters.

　　No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

　　Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

　　Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

　　Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

　　Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

　　Retirement Plan – The State of Maine contributes 18.21% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

　　Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

　　Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

　　Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

　　Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

　　Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .

　　Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

　　Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

　　There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

　　Thinking about applying?

　　Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.