State Preservation BoardPosting #2024-033

　　Primary Location: 201 E 14th St, Austin, TX 78701Full-time position, 40 hours per week, Mon-Fri 8am-5pmHiring Rate: $60,000 - $82,900 yearlySalary Plan: B-21Job Class (Code): Staff Services Officer V (1554)Job Posting: January 19, 2024 - Until Closed

　　Organizational Overview:The State Preservation Board (SPB) was established for the purpose of preserving, maintaining, and restoring the State Capitol and the 1857 General Land Office, which houses the Capitol Visitors Center. Since that time, the operations have expanded to include: maintenance of the Governor's Mansion, operating the Bullock Texas State History Museum and the Texas State Cemetery. The SPB provides educational programs centered on Texas history, government and culture for the benefit of the citizens of Texas and its visitors. Agency websites: tspb.texas.gov and thestoryoftexas.com.

　　Benefits: Medical, dental, vision and other insurances, a defined benefit pension and 401K retirement plans, flexible spending and dependent care accounts options, parental leave, free parking and free Bullock Museum membership along with a North American Reciprocal Museum (NARM) Association membership, discounts in the Museum store and caf, and access to the Museums American Alliance of Museums membership.

　　Position SummaryThis position serves as the Executive Assistant to the Executive Director and provides advanced administrative support to the Executive team as well as coordinates administrative and technical assistance for the agencys Executive Director, including coordinating meetings and other events and activities, and the coordination of logistical arrangements and support. This position also manages calendars so meetings, travel and appointments are scheduled to avoid conflicts. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

　　Handles confidential and sensitive information and may correspond with executives at other state agencies, members of the state Legislature, or other high-level contacts.Works with legislative offices and staff on projects and to plan and schedule internal and external meetings. Interacts with the governing boards of the State Preservation Board and the Texas State Cemetery. Prepares, reviews, and finalizes notices, agendas, and handouts for distribution and posting with the Texas Register. Prepares and completes minutes for the open meetings and hearings as directed.Plans and coordinates special assignments and administrative programs, including, several staff service functions such as service awards, personnel administration, agency phones and building and property/asset management.Drafts, reviews, and edits agency correspondence, documentation and publications. Coordinates routing, and publication of internal and external reports.Develops and revises administrative policies, procedures, standards, and methods, and provides guidance and interpretation on policies and procedures. Assists with analyzing internal processes and recommends procedural or policy changes to improve processes.Requisitions and orders good and services in accordance purchasing policies and laws. Prepares and reviews purchase orders for Executive Division or others as requested.Assists the Director of Special Projects on processes, purchases, payments to project vendors, and additional projects as needed.Coordinates agency travel and procurement cards, books travel and files expense reports. Manages travel itineraries, coordinates travel, and completes travel requests for staff.Manages the Capitol Access Program with internal staff and DPS. Processes all requests from state agencies and assists with SPB agency contractors for access to the Capitol building.May oversee the work of others.

　　Essential Job Duties: For purposes of this agency's job descriptions, "essential job duties" are defined as assigned tasks that are criti al or fundamental to the position and not marginal. If an individual is qualified to perform the essential job duties, the individual must be able to perform the essential job duties with or without reasonable accommodation.Knowledge, Skills and Abilities:Knowledge of accepted business practices and procedures; of applicable rules, regulations, and policies; and of related legislative and legal practices and procedures.Skill in the use of office equipment and software.Ability to handle high-level administrative issues, to analyze and solve work-related problems, to communicate effectively, and to supervise the work of others.Minimum Qualifications:Bachelor's degree from an accredited four-year college or university in Business Administration, Public Administration, History, Government or related field.Ten (10) years of the required work experience must involve providing daily administrative support to an executive level position in Texas State government.

　　Preferred Qualifications:Experience providing daily administrative support to the Governor, Lieutenant Governor, Speaker of the House, or another Elected Official in Texas State government.

　　To Apply:

　　Submit a fully completed State of Texas application to the SPB by:Email: [email protected] an application or additional information see: http://www.tspb.texas.gov/spb/employ/employ.htmlor call: (512) 463-5495.As a state agency, a fully completed state application is required.

　　Veterans:Military Occupational Specialty Codes (MOS): Army: 42A Human Resources Specialist; 36B Financial Management Technician Navy: LS Logistic Specialist/ PS Personnel Specialist; Coast Guard: YN Yeoman; Marine: 0111 Administrative Specialist; Air Force: 2G0X1 Logistics.

　　Veterans with other related MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training into civilian job terms, qualifications and skill sets or for additional Military Crosswalk information go to https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

　　EEO Statement:The State Preservation Board is an equal opportunity employer and welcomes all qualified applicants without regard to national origin, race, color, religion, age, sex, sexual orientation, disability, or Veteran status. In compliance with the Americans with Disabilities Act (ADAA), if you require reasonable accommodation in the interview and selection process, please call the agency's ADA Coordinator at (512) 463-3633.Selection Information:At the time of hire, selected applicants must show proof of eligibility to work in the U.S. in compliance with the Immigration Reform and Control Act. All males who are age 18 through 25 are required to register with the Selective Service and may be asked to present proof of registration or exemption from registration upon hire.

　　The State Preservation Board uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.