AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

　　We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

　　If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at https://www.aveva.com/en/about/careers/

　　Location: AVEVA Office

　　Work Style: hybrid (4-3 times a week working at the office)

　　Reporting Line: Head of Japan

　　Job Description:

　　Executive Assistant / Sales Support Team Lead, Japan​ covers such as:

　　1) Sales assistant roles to support head of Japan

　　2) Supporting several tasks for visitors

　　3) Manage/supervise Sales Support team

　　1) Support Head of Japan​

　　Expense report via Concur/Booking flight via ATPI (Tobu Top Tours)

　　Booking hotel via ATPI (Tobu Top Tours)

　　Arranging/adjusting internal meetings

　　Arranging external executive meetings with CXO level​.

　　Looking for some restaurants for customer executive entertainment.​

　　2) Support visitors​

　　Visa acquisition letter/Hotel arrangement (Communication with other executive assistants)

　　Transportation (Hire/Taxi) arrangement (Airport-hotel/Office or customer visit)

　　Flight arrangement (According to customer visit location, date and etc)

　　Booking restaurant according visitor’s preference/ order lunch box

　　Preparing Entrance security cards for visitors/Booking desk and meeting room for visitors​.

　　3) Lead Sales Support team (4 HCs)​​

　　Quarterly Check-in/regular 1on1 conversations

　　Approval expense via Concur /attendance & leaves etc. by Workday

　　Support their engagement/career development/ well-being etc.

　　Communicate and resolve issues regarding sales administrative work together with Head of Japan and respective stakeholders.​

　　Essential:

　　Administrative assistant/Sales administration type of experience/ MS Office 365 / web portal (Oracle/Concur

　　Business reading & writing for Japanese/English.

　　Personal Skills:

　　People management experience (2- 4 members)

　　Talent for quickly learning new tasks

　　Excellent communication skills with various type of stakeholders domestic/overseas

　　Excellent task management skills with a proven ability to meet established deadlines.

　　Ability to multi-task with a strong drive for results.

　　Ability to work calmly under pressure with strong problem-solving skills

　　AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

　　AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

　　Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.

　　Empowering you with pioneering tech

　　AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

　　We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

　　If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at https://www.aveva.com/en/about/careers/.