Executive Assistant, Legal

　　Brand: Bath & Body Works

　　Location: Columbus, OH, US

　　Location Type: Hybrid

　　Job ID: 042GV

　　Job Area: Legal

　　Employment type: Full-time

　　Description

　　At Bath & Body Works, everyone belongs. We are committed to creating a diverse, equitable and inclusive culture focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing diverse talent where our associate population is as diverse as the communities we serve, live and work. In addition, we work to improve our communities and our planet in a way that will make us proud for years to come because we believe the world is a brighter, happier place when everyone has access to the things that make them happy.

　　The Executive Legal Assistant will provide administrative support to the Commercial Contracts & Business Transactions team within the Legal department. This role will be accountable for monitoring, responding to and distributing information to the appropriate internal and external parties, and such information may contain confidential legal and/or billing matters. This role will also be responsible for contract administration (contract intake and assignment, contract status and reporting, and contract management), and will assist in document creation, formatting and drafting. This role will also manage calendars and ad-hoc office needs, book travel and/or organize events for multiple attorneys on the team. On an as-needed basis, this role will also support the Intellectual Property & Brand Protection team within the Legal department by performing similar responsibilities.

　　Responsibilities

　　Edit, format and draft various documents as requested by attorneys on the team

　　Manage the daily contract intake and assignment process for the team and track the status of all contracts from start to finish through reporting and updates (including tracking via the legal department’s matter management system)

　　Monitor and manage dedicated email inbox and field contracts-related questions and requests from business partners

　　Track critical dates, anticipate future needs, and coordinate next steps related to a variety of legal matters

　　Manages calendars, travel and expenses for multiple attorneys on the team

　　Review confidential legal materials and prepare summaries, charts, and presentations for reporting

　　Assist with law firm invoicing and provide assistance with law firm billing software as needed

　　Assist with reviewing correspondence from external parties and drafting the appropriate responses on a variety of legal matters

　　Prepare and provide agendas and supporting materials for upcoming meetings, including assistance with room set-up

　　Correspond with contacts at various law firms

　　Ensure timely flow of paperwork and projects by monitoring timelines and action items

　　Support additional administrative and office duties such as greeting visitors, maintaining office supplies, copying, mail services, handling messages, etc.

　　Provide supplemental and/or back-up support to other departmental Assistants as needed

　　Work within and train others on function-specific software, such as the legal contracts database, matter management database, etc.

　　Perform ad-hoc special projects as needed

　　Qualifications

　　Qualifications & Experience

　　5-10 years’ experience in an administrative support role in a law firm or supporting in-house counsel, focusing on contracts

　　Communicate in an effective and professional manner – both verbal and written – with the ability to create correspondence on behalf of attorneys

　　Excellent attention to detail and ability to anticipate future needs of the team and propose changes to processes

　　Effectively prioritize and categorize matters requiring immediate attention

　　Strong organizational skills on behalf of self and others

　　Execute tasks in a thorough and accurate manner in a fast-paced environment

　　Ability to work in a high-volume environment while exercising good judgement to make decisions independently and escalate matters as needed

　　Demonstrate flexibility and be a champion of change

　　Team player with the ability to develop and maintain positive working relationships with others

　　Conduct all work in an ethical, professional and confidential manner

　　Ability and willingness to take on additional responsibilities

　　Excellent computer skills with expertise in Microsoft Office applications including Word, Excel, PowerPoint and Outlook

　　Project management skills and experience

　　Experience in electronic file-keeping

　　Experience with calendar management

　　Education

　　Notary Public certification preferred

　　Paralegal degree and/or a degree in business or legal studies is a plus

　　Core Competencies

　　Lead with Curiosity & Humility

　　Build High Performing Teams for Today & Tomorrow

　　Influence & Inspire with Vision & Purpose

　　Observe, Engage & Connect

　　Strive to Achieve Operational Excellence

　　Deliver Business Results

　　Benefits

　　We invite you to join Gingham Nation, where we invest in our associates through competitive compensation, benefits, and development opportunities, so they can continue to be their best at work, at home, and in their communities. Benefits offered to our eligible associates include a no cost mental health and well-being program, health coverage with a variety of plans to choose from, flexible and affordable saving programs, paid time off and a merchandise discount. Visit bbwbenefits.com for details.

　　View Benefits Information (https://careers.bathandbodyworks.com/en/about-us/benefits/)

　　The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

　　We are an equal opportunity and affirmative action employer. We do not make employment decisions based on an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information, protected veteran status or any other legally protected status, and we comply with all laws concerning nondiscriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. Our management team is dedicated to ensuring fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, associate activities and general treatment during employment. We only hire individuals authorized for employment in the United States.

　　Application window will close when all role(s) are filled.