Description

Executive Assistant position available via Robert Half

We’re seeking an experienced Executive Assistant to join our client in a fast-paced innovative Software Startup. Reporting directly to the CEO and other members of the executive team, this position plays a critical role in supporting leaders with administrative, organizational, and strategic functions. The ideal candidate is proactive, detail-oriented, tech-savvy, and thrives in a dynamic, evolving environment.

Key Responsibilities

Executive Support

Manage the executives’ calendars, including scheduling and prioritizing appointments, meetings, and events.

Serve as the primary point of contact for internal and external stakeholders on all matters related to the executive team.

Coordinate complex travel arrangements (domestic and international) and create detailed itineraries.

Prepare and review meetings, presentations, and reports to ensure the executives are well-prepared.

Administrative Operations

Maintain organized filing systems (physical and digital) and ensure documents are easily accessible.

Handle confidential information with a high degree of professionalism and discretion.

Execute expense tracking and reporting, budgeting, and other operational responsibilities.

Communication Liaison

Draft and manage email correspondence, presentations, and reports on behalf of the executives.

Act as a liaison between the executive team and other internal divisions, promoting clear communication and teamwork.

Screen incoming communications and route them appropriately based on urgency and relevance.

Project Management

Assist with or lead special projects, ensuring deadlines are met and deliverables are completed.

Collaborate across teams to coordinate company-wide initiatives and events.

Track key milestones and updates on projects led by the executive team.

Event Coordination

Plan and execute events such as team offsites, executive meetings, and external gatherings.

Coordinate with vendors, facilities, and internal staff for seamless event management.

* If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504106411 *

Requirements

Qualifications

Required Skills Experience

3+ years of experience as an executive assistant, preferably in a startup or tech environment.

Proven ability to manage complex calendars, travel arrangements, and confidential communications.

Mastery of productivity tools like G Suite, Microsoft Office, Slack, Zoom, project management tools (like Trello, Asana, or Monday.com), and CRM systems.

Exceptional written and verbal communication skills.

Ability to anticipate needs, prioritize tasks, and manage time effectively in a fast-paced environment.

Strong problem-solving skills and the ability to develop creative solutions autonomously.

Preferred Skills

Experience or interest in the technology industry.

Familiarity with managing projects or light project management skills.

Knowledge of tools like Notion, Airtable, or other data-tracking platforms.

* If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504106411 *

TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .