Description

Our client in downtown Pittsburgh is looking for an Executive Assistant for a contract to hire opportunity. This position is a versatile, service-oriented individual who thrives in a fast-paced environment. Hours: 7:30AM-3:30PM. Monday - Friday (hybrid model, must be in Pittsburgh). Pay ranges on experience $22-29

Manage the schedule of the President CEO by thinking ahead, planning and scheduling meetings, conference calls, and making travel arrangements, including international travel.

• Schedules, coordinates, and prepares for internal external meetings, presentations, and events. Also coordinates meetings with staff, including individual meetings. When necessary, reserves meeting rooms, coordinates room set-up and clean-up, prepares and distributes agendas, and arranges food, beverage AV as needed.

• Assist the President CEO in the timely management of all communication, both written and via telephone, email, and voice mail with a variety of constituents.

• Expense management, including processing travel expense reports, travel advance requests and reconciling President CEO Key Bank statements in Nexonia.

• Handles confidential and sensitive material on a regular basis. Reads and distributes incoming correspondence. Schedules and coordinates meetings both on and off property, including Board of Director meetings and standing committees (Executive, Audit, Finance, Personnel/Compensation, and Marketing) Has access to a significant amount of sensitive and confidential information.

• Obtains signatures when needed for a variety of documentation (invoices, checks, contracts, etc.).

• Drafts, edits and formats letters, memos, presentations, and other documents.

• Prepare the agendas for, coordinate, and communicate information regarding management, Board and Committee meetings.

• Take, transcribe, and distribute meeting minutes for the Board and Standing Committee Meetings.

• Maintains all confidential executive files and records.

• Sends out and collects annual Conflict of Interest forms to the Board of Directors, and targeted staff.

• Reviews calendar and outstanding projects on a weekly basis with the President CEO to prioritize and ensure that all due preparation is completed.

• Effectively and efficiently interacts with all levels of staff, Board Members, government officials, city officials, and community leaders.

• Establish and maintain filing and electronic filing systems.

• Other assigned duties and special projects as directed by the President CEO.

Requirements • Demonstrated proficiency in ADP - Financial Services is required.

• Must be familiar with Cisco Webex Meetings for organizing online meetings and webinars.

• Experience using Concur for managing travel and expenses is essential.

• Should possess strong CRM skills to manage customer relationships effectively.

• Proficiency in Kronos Timekeeping System for accurate time tracking is necessary.

• Knowledge of About Time software for project management is required.

• Must have excellent calendar management skills to organize and schedule appointments.

• Strong communication skills, both written and verbal, are essential.

• Experience in managing and coordinating conference calls is required.

• Must have the ability to handle correspondence professionally and confidentially. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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