Executive Assistant | Washington, DC | Hybrid

　　Details:

　　· Location: Washington, DC

　　· Hybrid Work Schedule (3 days per week on-site)

　　· Monday – Friday

　　· 8am-5pm

　　· Direct Placement

　　Why this company?

　　· Aston Carter is hiring for an excellent direct placement for an Executive Assistant supporting the CEO and CAO of a leading non-profit! This position offers competitive pay as well.

　　Necessary Skills

　　· 7+ years of Executive Administrative experience supporting C-Suite individuals, preferably supporting two individuals.

　　· Advanced knowledge of Google Workspace tools (e.g., Gmail, Contacts, Calendar) and Microsoft office Suite.

　　· Highly proficient in calendar management, executive communication, and expenses.

　　A day in the role…

　　· Manage the schedule for two Chief Officers, prioritizing inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

　　· Serve as the primary point of contact on all matters pertaining to the Executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect Leadership's style.

　　· Coordinate all aspects of the Executive's travel.

　　· Be available to resolve travel issues as they occur at times without notice.

　　· Keep both Chief Officers well informed of upcoming commitments and responsibilities.

　　· Anticipate needs and assist in preparing the Executives for speaking engagements, events, conferences, etc., in a timely manner.

　　· Schedule multiple meetings with internal and external colleagues, at the request of members of the Executive Team. Prepare technology needs, room setup, catering needs and clean up.

　　· Prepare expense reports and reconcile all expenses to corporate credit card statements to ensure accuracy.

　　· Maintain discretion and confidentiality in all aspects of the Executive office.

　　· Manage Executive Google contacts.

　　· Conduct other activities to support both Executives.

　　· Work with vendors and Accounts Payable department to process invoices in a timely manner.

　　· Ensure that timecards are completed on time.

　　· Assist with coordination of events.

　　· Provide excellent customer service in a welcoming, supportive, and respectful work environment.

　　· Complete other duties, tasks, and special projects as required for the overall benefit of the organization.

　　About Aston Carter:

　　Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

　　At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

　　Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

　　The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

　　If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [email protected] (%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.