At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence.

　　Executive Assistant - Richmond Market Administration

　　Under minimal supervision, provides confidential secretarial and administrative support to the Chief Operating Officer, Chief Clinical Officer and the Chief Nursing Officer. Duties require knowledge of supervisors’ areas of responsibility, event planning and execution. Must be able to handle a fast-paced environment. Communicates effectively with patients and their families, physicians, corporate and community representatives. Represent the leadership team and office with professionalism and a focus on service excellence.

　　Employment Qualifications:

　　Work requires skills related to proofing and editing reports, correspondence, and the like for accuracy, sentence structure and readability as well as drafting correspondence and reports. Must have exceptional organizational skills.

　　Five or more years of progressively more responsible secretarial/administration work experience, at an executive level.

　　Previous work experience required in a healthcare administrative/secretarial capacity that required communicating with a diverse group of internal and external callers and visitors; arranging meetings and conferences; assembling highly confidential and sensitive information; and developing routine responses to a variety of correspondences.

　　Must be able to handle a fast-paced environment in a confident, professional manner.

　　Must be a self-motivator, possessing a high level of judgment skills and initiative, along with ability to prioritize and coordinate several tasks simultaneously, while retaining a confident, knowledgeable and helpful demeanor.

　　Ability to listen compassionately to concerns of visitors and employees without appearing judgmental.

　　Essential Functions:

　　Administrative:

　　Manages calendar/appointments.

　　Screens telephone calls & visitors.

　　Completes projects/tasks as assigned.

　　Provides agenda and staff support, planning and execution of large meetings and events at the direction of executive team.

　　Projects:

　　Participates in and supports projects as necessary.

　　Audits (both internal and external)

　　Legal Matters

　　Resource:

　　Functions as a resource for other assistants throughout the Richmond system.Backup Support:

　　Provides telephone coverage for BSR administration on a daily/weekly basis.

　　Provides physical office support for BSR administration.

　　Tracking:

　　InvoicesContracts/Agreements:

　　Maintains files.

　　Monitors physician time sheets for compliance purposes.

　　Accounts Payable:

　　On behalf of CEO/COO, reviews, codes, and approves invoices in ImageNow.

　　Responsible for monthly reconciliation of CEO/COO’s P-card, and others as assigned.

　　Surveys/Renewals:

　　Licensure

　　AHA

　　TJC Participation

　　Conference Room:

　　Reserves room for callers.

　　Takes messages for meeting participants.

　　Makes copies for meeting participants.

　　Many of our opportunities reward* your hard work with:

　　Comprehensive, affordable medical, dental and vision plans

　　Prescription drug coverage

　　Flexible spending accounts

　　Life insurance w/AD&D

　　Employer contributions to retirement savings plan when eligible

　　Paid time off

　　Educational Assistance

　　And much more

　　*Benefits offerings vary according to employment status

　　All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [email protected] . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected]