Executive Assistant

　　Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=533262&lJobSourceTypeID=831&sLanguage=en-us) Job no: 533262

　　Work type: Classified Staff

　　Location: Eugene, OR

　　Categories: Administrative/Professional, Administrative/Office Support, Library

　　Department: Libraries

　　Classification: Executive Support Specialist 1

　　Appointment Type and Duration: Regular, Ongoing

　　Salary: $17.43 - $26.00 per hour

　　FTE: 1.0

　　Review of Applications Begins

　　Position closes February 12, 2024

　　Special Instructions to Applicants

　　To ensure consideration for the position, please include with your online application:

　　current resume, which includes dates of employment, and

　　a cover letter stating your interest and qualifications for the position

　　Department Summary

　　About the University:

　　The University of Oregon is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The UO enrolls more than 20,000 undergraduate and 3,600 graduate students representing all 50 states and nearly 100 countries.

　　The University of Oregon is guided by a diversity framework that involves a commitment to diversity, equity, and inclusion for all students, faculty, staff, alumni, and community members. The UO’s 295-acre campus features state-of-the-art facilities in an arboretum-like setting within the traditional homelands of the Kalapuya people.

　　The UO is located in Eugene, a vibrant city of 167,000 with a wide range of cultural and culinary offerings, symphony, opera, jazz, and theatrical venues; a pleasant year-round climate; and a community engaged in environmental and social concerns. The campus is within easy driving distance of the Pacific Coast, the Cascade Mountains, and Portland.

　　About the UO Libraries:

　　The University of Oregon Libraries is an essential partner in the University of Oregon’s educational, research, and public service mission. With five locations on the Eugene campus and branches at UO Portland and the Oregon Institute of Marine Biology, the UO Libraries offers many flexible service- and technology-rich environments for our users’ research, learning, and publishing needs.

　　The UO Libraries’ mission is informing research and learning breakthroughs for Oregon. We strive to realize our vision of being a model for the enduring, positive impact that research libraries can have on their academic and civic communities. We do that with an unwavering commitment to our values. Learn more about the UO Libraries’ strategic design, our values, and our goals at library.uoregon.edu/strategy.

　　The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. We are also members of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, the Coalition for Networked Information, EDUCAUSE, and other major organizations.

　　Position Summary

　　The Executive Assistant provides executive-level administrative and reception support to the three Associate Vice Provosts (AVPULs) within UO Libraries. The individual in this position uses independent judgment and decision-making skills to support the work of the AVPULs. They are responsible for managing the AVPULs’ calendars, arranging their travel, assisting with communication and information flow (including sensitive and confidential material), and coordinating projects, programs, and events critical to the mission and work of the Libraries.

　　The Executive Assistant must exhibit professionalism, collegiality in a team environment, and the ability to create a welcoming and professional atmosphere in the office. This person must be culturally competent, with the ability and commitment to work with individuals from diverse backgrounds. This position regularly interacts with the Libraries faculty, staff, and key university partners. They must exhibit a high level of sensitivity, confidentiality, cultural awareness, and have the ability to work independently, anticipate problems, demonstrate sound judgment, and exercise creative problem-solving.

　　Minimum Requirements

　　• Three years of clerical/secretarial experience which included:

　　• One year at a full performance level performing typing, word processing, or other generating of documents; and

　　• Lead work responsibility or coordination of office procedures.

　　Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

　　No substitution will be made for the one year at the full performance level.

　　Professional Competencies

　　• Excellent customer service skills.

　　• Strong organizational skills and high attention to detail.

　　• Excellent communication skills, and ability to produce professional correspondence, documents, and reports.

　　• Ability to work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.

　　Preferred Qualifications

　　• Proficiency with MS Office Suite, including Excel, Word, Outlook, and PowerPoint.

　　• Prior experience in an executive support role.

　　• Experience providing travel support in a public/non-profit environment.

　　FLSA Exempt: No

　　All offers of employment are contingent upon successful completion of a background inquiry.

　　This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

　　The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

　　The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us [email protected] 541-346-5112.

　　UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .

　　In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

　　Advertised: January 23, 2024 Pacific Standard Time

　　Applications close: February 12, 2024 Pacific Standard Time