Primary Role:

　　The Executive Assistant represents the Organization in a professional, polished manner and is responsible for the general office functions. Working directly with the Executive Leadership Team, Operations Team and Branch Office Network we are seeking a dynamic Executive Assistant to join our Bridgecreek Investment Management Team, a division of Hub International.

　　Duties and Responsibilities:

　　The duties contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, equalize peak work periods or otherwise to balance the workload.

　　Manage a wide variety of projects, documentation, reports, and communications under the general direction of the Executive.

　　Handle coordinating repairs and maintenance of all non-IT equipment and facility issues.

　　Coordinate all external/internal events on behalf of the Executive such as holiday party, town halls and other social functions.

　　Organize how the reception and administrative work is organized, coordinated, and completed.

　　Provide clerical and administrative support to operations and client service departments.

　　Provide excellent customer service to all clients and assist with inquiries, questions, and communications.

　　Assist with HUB event planning and execution.

　　Manage and maintain front desk area, lobby, and help with upkeep in kitchen/lounge area.

　　Assist with travel arrangements and expense management.

　　Answer multi-line phone system (including transfers).

　　Manage and distribute of incoming and outgoing mail.

　　Miscellaneous administrative duties/projects as needed.

　　Key Competencies:

　　To perform the job successfully, an individual should demonstrate the following competencies:

　　Team Work – Supports all organizational departments in a collaborative effort for everyone to succeed.

　　Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

　　Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

　　Quality Management – Demonstrates attention to detail.

　　Project Management – Ability to lead and contribute to team and adhere to deadlines.

　　Standard office administrative practices and procedures, including the use of standard office equipment.

　　Qualification Requirements:

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　Experience and Education

　　3 – 5 years of prior executive assistant experience

　　Bachelor’s degree required

　　Physical Requirements:

　　The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision and Distance vision. Some travel required by car to meet with clients and other outside events.

　　Other Requirements:

　　Must hold a valid Driver’s License

　　Dependable transportation

　　Public Speaking/Language Skills:

　　Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively customers and teammates.

　　Bilingual in English and Spanish a big plus.

　　Math Skills:

　　Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Reasoning Ability:

　　Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.Computer Skills:

　　To perform this job successfully, an individual should be proficient in Adobe, Microsoft Office including Excel, Word and Power Point; follow guidelines on working in BMS (EPIC) for premium efficiency with your team.About Us

　　HUB International is a recognized global leader dedicated to helping individuals and

　　companies navigate risk and manage the complexities of insurance.

　　Ranked 5th among the World's Largest Brokers by Business Insurance

　　Ranked 9th as a Top Global Broker by Best's ReviewJoin the HUB team!

　　Apply today!

　　Department Account Management & Service

　　Required Experience: 2-5 years of relevant experience

　　Required Travel: Negligible

　　Required Education: Bachelor's degree (4-year degree)

　　HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here athttp://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.

　　EEOAA Policy

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　　We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 [email protected]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

　　Hi, we’re HUB.

　　In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

　　When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

　　And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

　　About HUB International

　　Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.