The Executive Support Specialist will work independently or under only general direction to support the executive leadership in a full range of administrative support requirements.

　　Duties include, but are not limited to:

　　Assist Security (SEC) Special Security Officer (SSO) in meeting office security requirements

　　Assist in processing Visitor Access Requests (VARs)

　　Review, coordinate, and track internal and external staff clearance and nomination packages

　　Prepare staff summary sheets, memorandum of agreements, and official memos

　　Update/develop office-level standard operating procedures (SOP)

　　Facilitate Defense Travel System (DTS) orders for government personnel

　　Maintain the e-Task management system

　　Assist in the onboarding and out-processing for new or departing government staff and contractors

　　Develop and distribute the daily office Personnel Status (PERSTAT) reports

　　Schedule conference rooms and appointments, VTC/SVTC, Meet Me and IConnect meetings

　　Maintain office distribution lists, organizational charts and recall rosters

　　Manage senior leadership calendars

　　Coordinate office supply orders

　　Prepare meeting materials, to include agendas, minutes, etc.

　　Serve as the office Data Transfer Officer (DTO) or Removeable Data Custodian (RMC)

　　Dissemination of pertinent information to Community of Interest (COI)

　　Basic Qualifications:

　　Active Top Secret Security clearance (TS/SCI)

　　Ability to pass a CI Polygraph

　　At least (3) years of administration support experience

　　Microsoft Office application proficiency to include Word, PowerPoint, Excel, Outlook, and SharePoint.

　　Advanced verbal and written communication skills

　　Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels

　　Experience working in a team environment, providing direct support to executive level management and other office personnel.

　　Must have demonstrated excellent attention to detail and quality of work.

　　Candidate must be proactive and willing to assist other executives in times of absences and personnel shortage

　　High school diploma or equivalent