The Educational Coordinator develops policies, procedures, and standards for ensuring students' timely completion of academic programs as well as student's compliance with general University guidelines. The position analyzes data and compiles and prepares reports on program effectiveness and may represent the program internally and externally.

　　About the Work Unit

　　The Department of Teaching and Learning is located at the Wyatt Center on the Peabody campus. The department is committed to understanding the most effective teaching tools in science, math and language arts. Faculty spend as much time in the classrooms of Nashville’s public schools as they do in the seminar rooms of the college, guiding some of the best-prepared new teachers in the country.

　　Duties and Responsibilities

　　• Oversees and coordinates the activities of the student services function for the academic unit; oversees the processes of admissions, advisement, and record keeping, and oversees aspects of student recruitment and/or candidacy for graduation as appropriate.

　　• Oversees and coordinates the collection, compilation, and analysis of program activity data; designs data collection systems and procedures; develops, writes, and presents comprehensive reports; answers requests for program information, including surveys and annual reports.• Represents the director/department within and outside the university as needed; participate in all Graduate School meetings.

　　• Participates in the formulation and maintenance of operating policies and procedures for the student services area and serves as liaison between faculty and advisement staff on policy and procedural matters.

　　• Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day administrative and operational issues.

　　• Develops operating goals and objectives for the unit; implements and administers methods and procedures to enhance operations, as appropriate to the unit.

　　• Advises and assists students in the determination of course requirements and scheduling of classes with the direction of the Director of Graduate Studies.

　　• Collects scheduling information for the undergraduate programs for each semester and summer sessions.

　　• Enters large complex schedules in CPI (coordinating special cases such as cross-listings, eligibility for other majors, new courses, etc.)

　　• Updates course/instructor information as needed.

　　• Reviews and proofs academic schedules on YES and works with Academic Services and the URO on changes.

　　• Submits TA assignments to URO for those assigned TA/Course Asst/Course Coordinator/Grader) to facilitate Bright space Access

　　• Submits TA/Course Assistant/Course Coordinator/Grader assignments to the URO for class offerings in the departments that feed into information systems: Brightspace, YES, and the Course and Teaching Evaluation System.

　　• Assist the admission application screening process; reviews applications and makes recommendations based on established guidelines and procedures.

　　• Assists in the admissions process; routes the application in SLATE to faculty for review. Receives then back to send an admit/denial notification. Sets up interviews if needed.

　　• Establishes and administers processes and procedures for student records management, archiving, and destruction, in accordance with established regulations, policies, and standards for the maintenance, handling, and disposition of student and institutional records.

　　• Assist in the coordination of financial advisements activities for prospective students and prepares a range of recruitment and admission information handbooks and other literature.

　　• Provides information and assistance to prospective and current students about admissions criteria, program requirements, course content and schedules and registrations (assists students with course selections and canceled courses); triages, conducts basic research, and refers issues involving academic and grading problems; and provides information and assists and refers students with inquiries regarding graduation requirements.

　　• Works closely with incoming students to provide an overview of electronic resources and key essential

　　communication venues.

　　• Recommends and implements new policies and/or update existing policies. Advise faculty in regarding to student/academic policy changes.

　　• Work closely with the Program Directors of the professional programs and the Director of Graduate Studies

　　• Works closely with VU Office of General Council in establishing and managing Educational Affiliation Agreements.

　　• Oversees and/or participates in the development and presentation of new student orientation programs.

　　• Purchase, track and prepare expense reports for graduate students professional development funds.

　　Supervisory Relationships

　　This position does not have supervisory responsibility; this position reports administratively and functionally to the Administrative Manager.

　　Qualifications

　　Bachelor’s Degree is required

　　Strong organizational skills are necessary

　　Ability to compile and analyze statistical data, draw inferences and prepare strategic and operational reports and recommendations is preferred

　　Ability to create, compose, and edit written materials is preferred

　　Program oversight and fiscal management abilities as well as the ability to monitor details is preferred.

　　Knowledge and comprehensive understanding of student records management principles, regulations, policies and procedures is preferred

　　Ability to work on multiple projects is necessary

　　Commitment to Equity, Diversity, and Inclusion

　　At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

　　Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

　　Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.