What You Will Do:Gannett Fleming's Facilities Corporate Business Group is looking for a Document Controls Specialist in Marlton, NJ or East Brunswick, NJ. Join our team!

　　As a Document Controls Specialist, you will be managing company and client documents while also ensuring their accuracy, quality and integrity. Day to day tasks may include scanning, collecting, organizing and maintaining documents in strict adherence to company and client document lifecycle procedures. Typical documents include drawing and specification deliverables, RFIs, shop drawings, cost estimates, and change management forms. Additional tasks may include assisting project managers with the management of contract documents.

　　Responsibilities will include:

　　Filing hard copies and electronic copies of project documentsRetrieving documents from various client document management systemsAssisting with training new employees on project specific document management proceduresParticipate in project quality auditsTimely distribution of documentation and information to appropriate team membersPerform clerical tasks to generate documents as necessaryDirect communications with client project delivery teamPull together proposals, change orders, and monitor scope creep. Track proposals from submission to client through to submission of PO from client and verification of POReviewing invoicing from subcontractors/consultants, and review draft invoicing to clientFacilitate project progress meetings with the team including compiling RFI, schedule delays, submission deadlines, drawing requests and follow up with both team and client as appropriate to provide team the information they need to finalize designsEducation | Experience:Minimum Qualifications

　　Associates Degree in Business or Engineering3-5 years of related experienceMust be able to work independently and be able to manage time efficientlyShould be detail-oriented and able to focus on concurrent project deadlinesGood communication and computer skills include competency with all Microsoft Office productsMust be able to use standard office equipment including computers, phones, photocopiers, plotters, and fax machinesMust be able to multi-task, prioritize tasks, evaluate and respond to changing priorities due to both internal and external changesMust be comfortable in high-demand, high-volume environmentCompany Overview:At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

　　We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

　　Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

　　NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

　　Location: Marlton, NJ or East Brunswick, NJ

　　Core Business Hours: 8:00 AM - 5:00 PM

　　Employment Status: Full-Time

　　Internal Requisition ID: 10377

　　Salary Range: $27/hr -$30/hr ; Salary dependent upon experience and geographic location

　　#L1:hybrid

　　Please be advised that Gannett Fleming may require you to attest to your vaccination status and provide proof of Covid-19 vaccination. Regulatory requirements remain fluid at this time and Gannett Fleming will abide by Covid-19 mandates impacting our business as well as meet the requirements of our clients. Valid religious and medical exemptions will be reviewed and considered in accordance with applicable law.

　　Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.