Disbursements & Expenses Assistant

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　　Disbursements & Expenses Assistant

　　Salary

　　$16.50 - $17.00 Hourly

　　Location

　　St. Bonaventure, NY

　　Job Type

　　Full Time

　　Job Number

　　202200371

　　Division

　　Finance & Administration

　　Department

　　Business Office

　　Opening Date

　　01/24/2024

　　Description

　　Benefits

　　Description

　　Employee performs expense and disbursement functions, clerical, and some administrative work relating to the accounts payable/purchasing system. Work involves processing, distribution and maintenance of invoices and purchase orders; checking balances and setting up, processing and maintaining financial forms and records.

　　Examples of Duties

　　Organizes and processes Accounts Payable; creates and maintains vendor information on computer terminal system; verifies and ensures proper backup is present; verifies and processes vendor invoices; traces missing invoices and payments; compiles data for reports; logs expenditures; performs posting to general ledger; due diligence assuring that the responsible budget officer disbursements are within budget policy and procedures.

　　Initiate purchase orders which requires maintenance of requisitions and timely process of invoices. Ordering various requisition request and payment using a University Credit Card. Prepare monthly expense report.

　　Assist Disbursements and Expenses Coordinator with Form 1099 preparation, NYS Unclaimed Funds and various expense related reporting.

　　Communicates verbally or in writing with vendors and University personnel.

　　Closes and analyzes fiscal year posting and processes accordingly; prepares accrued payable list on a seasonal basis.

　　Other duties as assigned.

　　Supervision of student workers

　　Knowledge, Skills, and Abilities

　　Ability to handle highly confidential material, understanding that all University information should only be disclosed to others who have a need to know, for legitimate business reasons. Have the ability to exercise and apply sound judgment and decision making skills as well as the ability to maintain integrity and confidentiality of data.

　　Ability to engage in long range and short range financial planning.

　　Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity.

　　Possesses a solid financial, analytical, business and problem-solving skills and a technical accounting background to establish and maintain accounting principles, practices and procedures.

　　Competency to insure proper accounting of University transactions and to assure the protection of assets through proper existence and adherence to adequate internal controls.

　　Has advanced knowledge of Microsoft Office software (Specifically, Word, Excel and Outlook) to implement, develop, and maintain computer based accounting and other business operations. Self-motivated to stay current with emerging office technologies.

　　Ability to effectively interpret and explain detailed accounting reports and able to express ideas effectively in oral and written form. Ability to type, compose and edit correspondence, memos, letters, and reports; revise schedules, forms, reports, records, and other information; research statistical information for use in reports.

　　Able to effectively communicate general information to University constituency, however, some situations may require the ability to relay complex or adverse information with tact and diplomacy.

　　Ability to accept effective supervision, assignments, change and correction.

　　Engage in meaningful and intentional professional development appropriate for areas of responsibility.

　　Carry out all responsibilities and objectives in a professional manner.

　　Ability to establish and nurture effective working relationships with associates, colleagues, students and members of the University staff. Maintain professionalism when dealing with all staff and other customers while fostering positive working relationships.

　　Accept and render constructive criticism in a professional manner.

　　Adhere to the governing documents, policies and procedures established by St. Bonaventure University

　　Typical Qualifications

　　Associate Degree preferred or High School graduate.

　　Three (3) years’ work experience in accounts payable or related work experience. Possess excellent administrative, computer, communication and organizational skills. Have advanced knowledge of all applications of the Microsoft Office Package, including Word, Excel, and Outlook. The ability to successfully complete a Level 1 criminal background check.

　　Applicants must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

　　Full-time employees at SBU enjoy unparalleled benefits (https://www.sbu.edu/docs/default-source/about-section/human-resources-documents/2022_benefits-booklet-final_rev1-4-23.pdf)

　　Abundance of Time off

　　20 Days of Paid Time Off

　　20 Paid Holidays

　　Tuition Remission

　　100% undergraduate tuition remission for employee, spouse, and dependents

　　80% graduate tuition remission for employee (online and ground programs)

　　50% for spouse (ground programs only)

　　Full Benefit package

　　403b Retirement Plan + 10% Employer contribution after 2 years

　　Health Insurance with $250 Wellness card

　　Dental Insurance

　　Employer Paid Vision and Life insurance

　　Short-term Disability

　　Employer Paid Long-term Disability

　　Employee Assistance Program

　　Other Perks

　　Free access to campus fitness center

　　2 free Division 1 Men’s Basketball Season tickets

　　Golf course membership discount

　　Other National and Local discounts available

　　St. Bonaventure University is committed to providing a comprehensive benefits program designed to attract and retain high-quality Faculty and Staff. To view an overview of the benefits offered at SBU, click the link below:

　　Benefits Overview for Full-Time Employees (https://www.sbu.edu/docs/default-source/about-section/human-resources-documents/2023-24-benefits-booklet-updated-7-5-23.pdf)

　　Agency

　　St. Bonaventure University (NY)

　　Address

　　3261 West State Road St. Bonaventure, New York, 14778

　　Website

　　http://www.sbu.edu