ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW. * https://trialcourtjobs.mass.gov/jobs/6b526888-22e6-4da2-b376-621cae86fcb4 *IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU_WILL NOT BE CONSIDERED_FOR THIS POSITION. * * * *PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://trialcourtjobs.mass.gov/jobs/6b526888-22e6-4da2-b376-621cae86fcb4 You have successfully applied to the position when you receive an email from theMassachusetts Trial Court. If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions. Departmental Mission Statement: The Facilities Management and Capital Planning Department (FMCPD) provides for the management and maintenance of 62 state-owned courthouses located in ten counties of the Commonwealth. The Department also oversees the management of the 39 leased courthouses in the Commonwealth, managing projects pertaining to the maintenance and repairs performed in leased court facilities. FMCPD is committed to administering effective property management, and for ensuring the delivery of quality services necessary for the efficient and reliable operation of all of the facilities which it maintains. FMCPD also manages projects involving the construction and major renovation of courthouses in the Commonwealth. Department staff engage in the planning and oversight of those construction and renovation projects approved by the Executive Office of the Trial Court that fall within the statutory threshold for management by the Trial Court as the user. Notes: * This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. * Salary is based on applicant experience. * * *This is a full time in office position, and you will be required to travel to the various Courts throughout the Commonwealth of Massachusetts. * This posting will remain open until Monday, February 12th, 2024. However, preference will be given to candidates that applied during the initial 14 day posting period. The Primary location for this position is below: Suffolk Superior Court 3 Pemberton sq Boston, Ma 02108 Position Summary: Working within the Office of Court Management, the Director of Facilities Management and Capital Planning provides strategic direction to the FMCPD on the day to day operations, maintenance, repair, custodial work and capital improvement of the Commonwealth owned and leased courthouses. The Director of Facilities Management and Capital Planning and his/her designees supervise and evaluate all departmental personnel, including contracted personnel, performing maintenance, repair and custodial work for the facilities under the Department’s management. The Director also provides management and guidance to facility service providers to ensure that contract terms are met and adhered to in a cost effective, safe and efficient manner. The Director of Facilities Management and Capital Planning also manages and evaluates the Department’s administrative staff, overseeing all operations of the Facilities and Capital Planning Department in accordance with Trial Court policies, procedures, approved guidelines, and fiscal protocols. Duties: Director of Facilities Management and Capital Planning Duties: Directs the management of Commonwealth owned courthouses, including maintenance and custodial services, the purchase and distribution of utilities, renovations and repairs, deployment of staff, delivery of supplies, materials and equipment, and the administration of contracts related to the Facilities and Capital Planning Department; Oversees the management of the leases for the 39 leased Courthouses in the Commonwealth; Develops and administers procedures and schedules to ensure the efficient distribution of resources to all managed facilities; Assists in the assignment and allocation of space occupied by the Trial Court in court facilities owned or leased by the Commonwealth; Monitors compliance with established accounting and expenditure requirements as outlined in the Commonwealth and Trial Court fiscal protocols; Develops and manages the department's budget to maximize effectiveness of resources within spending limits; Manages the fiscal activities of the Facilities Management and Capital Planning Department, including budget preparation, payroll, and procurement; Manages the maintenance of records relating to the management and operation of buildings and land occupied by the Trial Court; Manages records and systems to track repair and maintenance projects completed, in process, or scheduled for the future, and prepares reports on such projects as are required; Develops and administers a preventive maintenance program that meets the long-term facility needs of the Trial Court; Develops long-range plans for the renovation and repair of court facilities; Participates in the development and implementation of the long term capital plan for the Trial Court in partnership with the Department of Capital Asset Management and Maintenance. Oversees the management of the program and planning of new construction and renovation of court owned and leased facilities by coordinating with stakeholders and design teams. Develops specifications for maintenance work and projects to be performed by hired contractors and reviews the services delivered by contractors to ensure quality, budget and performance is acceptable; Responsible for a staff of an average of 450 employees. Within this responsibility the Director oversees the appointment of personnel for the Facilities Management and Capital Planning Department, including new hires, staff training, and staff assignments to ensure adequate services are performed in the courthouses, and staff development; Directs, evaluates, and disciplines all Court Facilities employees as necessary in accordance with Trial Court policies in order to maintain the efficient functioning of the Court Facilities Department; Oversees the ongoing program of energy conservation to ensure that trial Court Facilities are in compliance with the Commonwealth’s most recent standards of building energy and life safety codes; Meets regularly with the court administrator, judges and other court officials to discuss maintenance related issues and needs and develops plans to respond to those issues and needs; Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court. Mission: Understands, upholds, and communicates the Trial Court and Court Facilities Department missions. Applied Knowledge: Understands the various facility management methods, codes, and operational best practices. Problem Solving: Accurately assesses operational and staffing problems within the department and initiates corrective action. Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Customer Service: Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public. Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Director of Facilities Management and Capital Planning: Bachelor's degree in public or business administration, engineering, or a related field; or an equivalent combination of education and experience. A graduate degree in one of the above fields is preferred; 8 years or more of experience in facility management; Proven ability to train, supervise, and coordinate the activities of a large staff involved in maintenance, repair and custodial work. Proven ability to plan and coordinate routine and long-range maintenance and long range capital projects. Proven ability to determine difficulties likely to be encountered in large scale projects and to develop effective strategies for overcoming those problems. Ability to use data to diagnose problems and drive enhancements and efficiencies in departmental operations. Extensive knowledge of the operation and function of large or complex buildings or facilities. Extensive knowledge of building materials and building trades. Proven ability and extensive experience in the management and oversight of operations, maintenance, and repairs of large building or facilities. Extensive knowledge of the Massachusetts State Building Code, Energy, Plumbing and Gas Code. Knowledge and experience with procurement, vendor contract negotiations, and vendor management, preferably within state government. Working knowledge of and ability to use personal computers and related software to develop data bases and systems to record and track projects. Proven ability to maintain accurate records and to prepare all necessary reports. Proven ability to communicate clearly and effectively in oral and written form. Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships. Employment with the Trial Court is contingent upon passage of a criminal record check. Job: Administrative Services* *Organization: Facilities Management *Title: *Director of Facilities Management and Capital Planning Location: Massachusetts-Suffolk County Courthouse Requisition ID: 240000TX