POSITION: Director of Booking

　　DEPARTMENT: Operations

　　REPORTS TO: General Manager

　　FLSA STATUS: Exempt

　　Summary

　　Under general supervision of the General Manager, interact continuously with clients, promoters, artist’s agent and artist’s managers in efforts to solidify business for the Fishers Event Center . Oversee and coordinate all aspects in the a rena booking process in applicable markets.

　　Essential Duties and Responsibilities

　　Meet and/or exceed projections, schedules and timelines.

　　Negotiate venue deals with promoters and/or agents.

　　Monitor and maintain the master area/ venue calendar.

　　Obtain full understanding of venue deal points and agreements.

　　Input and maintain all events and event holds using the c alendar system .

　　Distribute booking sheets and show related information to personnel.

　　Assist in settlement of all touring events.

　　Contact prospective promoters, agents, managers and individuals to initiate the sales effort . Follow- up on leads generated by outside sources.

　　Compile bid and sales proposals for the Arena.

　　Negotiate, compile and execute sales contracts and venue agreements (to include tracing of contract, deposits and insurance).

　　Conduct facility tours for prospective clients.

　　Assist in the preparation and design of Arena brochures, pamphlets, advertisements and other promotional materials.

　　Establish expansive network promoters, agents , managers and representatives.

　　Rotate with other facility personnel to function as Manager on Duty (MOD), who maintains total responsibility and authority over all clients, staff personnel, patrons, security and safety in assigned buildings . Responsibilities include but not limited to making sure contractual agreements are met and clients’ event requirements and changes have been made in a timely fashion. On-duty staff/subcontractors ultimately report to the MOD through any Managers or Supervisors who are present during the event.

　　Attend weekly staff meetings. Develop and maintain a harmonious working relationship with all of the other departments.

　　Work extended and/or irregular hours including nights, weekends and holidays as needed.

　　Education and/or Experience          

　　Bachelor’s degree from accredited four-year college or university in marketing, public relations, business administration, public administration or related field ; f ive ( 5 ) years experience booking an arena, stadium or theater; or an equivalent combination of education and experience.

　　Skills and Abilities  

　　Demonstrate knowledge of principles, practices and terminology of public relations programs, advertising, marketing, sales presentation techniques, public speaking and operations of tradeshow and conventions.

　　Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment.

　　Operate a personal computer using Windows and Microsoft Office software.

　　Operate standard office equipment including copier and fax machine.

　　Follow oral and written instructions and communicate effectively with others in both oral and written form.

　　Organize and prioritize work to meet deadlines .

　　Work effectively under pressure and/or stringent schedule and produce accurate results.

　　Work independently, exercising judgment and initiative.

　　Be licensed and insured to operate a motor vehicle in the United States.

　　Remain flexible and adjust to situations as they occur.

　　N OTE: The essential responsibilities of this position are described under the headings above . They may be subject to change at any time due to reasonable accommodation or other reasons . Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

　　Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

　　Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.