CPW Administrative Assistant III/Habitat Partnership Program - (Grand Junction,CO)

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　　CPW Administrative Assistant III/Habitat Partnership Program - (Grand Junction,CO)

　　Salary

　　$4,033.00 - $4,840.00 Monthly

　　Location

　　Grand Junction, CO

　　Job Type

　　Full Time

　　Job Number

　　PMA 31942 01/24

　　Department

　　Department of Natural Resources

　　Division

　　Colorado Parks & Wildlife

　　Opening Date

　　01/16/2024

　　Closing Date

　　2/4/2024 11:59 PM Mountain

　　FLSA

　　Determined by Position

　　Primary Physical Work Address

　　711 Independent Ave Grand Junction, CO 81501

　　FLSA Status

　　Non-Exempt; position is eligible for overtime compensation.

　　Hiring Pay Rate

　　Please note that all employees new to the State Personnel System are paid on a bi-weekly basis

　　Description

　　Benefits

　　Questions

　　Department Information

　　OPEN TO STATE OF COLORADO RESIDENTS ONLY

　　Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

　　We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

　　The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

　　In addition to offering rewarding, meaningful work, we offer:

　　Medical and Dental plans

　　Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans

　　Paid life insurance

　　Short- and long-term disability coverage

　　Employee Wellness programs

　　Flexible Spending Accounts

　　Health Savings Accounts

　　10 paid holidays per year plus generous vacation and sick leave

　　Career advancement opportunities throughout the State system

　　Some positions may qualify for the Public Service Loan Forgiveness Program (https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch)

　　COLORADO PARKS AND WILDLIFE (https://cpw.state.co.us/)

　　Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.

　　This work unit exists to provide services from the Colorado Division of Parks and Wildlife to the citizens and visitors of the state. The Northwest Region exists to implement CPW work plans focused on achieving CPW’s mission, the Commission’s Long Range Plan goals and objectives, and other activities related to CPW’s mission. The Habitat Partnership Program (HPP) is a statutorily authorized program charged with reducing and/or resolving big game and agricultural conflicts,assisting CPW in meeting game management objectives, assisting with conservation efforts on private land, and enhancing migratory corridors. It is a statewide program but is supervised out of the Northwest Region.

　　Description of Job

　　This position exists to provide administrative services to 6-7 local Habitat Partnership Program (HPP) committees in order to fulfill the program’s statutory mission. Specific duties include, but are not limited to:

　　Committee Duties

　　Manages and directs 6-7 local HPP committees across the state. This includes all CORE transactions, OneCard allocations, and HPP Tracker database. These duties include the processing and entry of an average of 100-125 purchase orders from start to finish in CORE, program-wide. Duties also include the completion of all OneCard transaction allocations in USBank and SARA for each of the individual committees they serve. In addition, these duties include the processing of an average of 300-350 payment vouchers in the HPP ‘Tracker’ database, program-wide.

　　HPP committees are independent organization units and, as such, are accountable for their activities. Oversees each of its committees’ operations and serves as the primary liaison between CPW and local HPP committees. Manages all committee and project application requests. Compiles and presents applications, correspondence, budget reports, expenses, and operating plans, and distributes information as needed to committee members. Participates in committee discussions and provides administrative perspective and requirements for the committee to consider regarding projects, procedures, and processes. Maintains and ensures the accuracy of current email and/or regular mailing lists of committee members, past project applicants, partners, and other stakeholders. Works with local committees to fill representative vacancies and get new member information to the Commission. Develops various informational items, including new member packets, draft comment letters, and support letters. Draft and revise each committee’s Distribution Management Plans. Tracks and verifies committee inventory of tire tanks, fencing materials, and other items, including inventory reconciliation and purchasing. Develop needed forms and processes to handle the flow of materials from applicants to the committee for review and decision-making. Adjusts forms and processes as needed to accommodate changing needs and situations. Interprets guidance from higher authorities and applies to committee activities and processes. Ensures compliance with ever-changing processes, requirements, guidelines, and policies and has the decision space to adjust committee operations to implement the new guidance and direction.

　　Meeting Duties

　　Arranges and attends committee meetings and locations. Prepares and posts public meeting agendas. Reserves appropriate meeting locations and arranges for meeting meals, as needed. Organizes any needed amenities such as tables, chairs, AV items, internet access and other equipment. Helps coordinate and conduct committee meetings to carry out meeting agenda and action items. Records clear and concise meeting minutes and prepares final version for distribution to committee members, other stakeholders and to CPW. Disseminates meeting notices and meeting minutes. Maintains committee meeting information, notices, and minutes on CPW website. Ensures Colorado Open Meeting laws are adhered to. Updates committee on current and/or past projects, budget status, and CPW/HPP business. Collects and distributes informational materials and project applications from applicants. Manages OneCard expenses for meeting meals and overnight stays.

　　Project Duties and Financial Transactions

　　Records committee approvals, requirements and commitments for all projects. Accurately enters approved project details including scope of work, GIS, cooperator funding, and results into HPP ‘Tracker’ database. Maintains files of all project documents (e.g., applications, exhibits, evaluations, photos, invoices, payment receipts, purchase orders, etc.). Processes all HPP paperwork including exhibit A’s, purchase orders, bids, and payment vouchers; and completes CORE entries. Works with vendors to obtain required documents such as, W9’s, insurance documents, project quotes, invoices, etc. Identifies and resolves problems with submittals to ensure compliance with fiscal and purchasing rules. Confirms project cooperator’s contributions and accomplishments. Project monitoring via follow-up evaluations, photos, site visits, etc.

　　Tracks an average of 100+ projects per year, program-wide. Distributes project evaluations and records them in Tracker. May conduct field inspections and take pre/post-project photos and other on-site project documentation. Reconciles committee budget sheets. Develops, prepares and tracks Forest Service and BLM task order projects, invoicing, and payments and initiates payment when needed. Serves as primary contact for Forest Service and BLM projects and resolves issues as needed to ensure projects are satisfactorily completed, invoiced, and paid.

　　Oversees 6-7 local HPP committees across the state and serves as the primary liaison between CPW and the committees and applicants. It is responsible for initiating the purchase order process and carrying out all associated functions from start to finish. Ensures the accurate completion and processing of all documents for CORE. Is proficient in CORE and establishes, administers, and monitors the accounting processes through the use of accurate coding, compliance with fiscal procedures, assuring delivery of goods and services, and timely payment of vendors.

　　Processes all OneCard transactions for 6-7 local HPP committees and allocates transactions to the appropriate committee incurring the charge. Proficient in using the DNR ‘SARA’ application for OneCard transactions as well as the CitiManager allocation system.

　　Uses budget guidelines and policies to compile and develop budget estimates and annual operating requests for their 6-7 assigned committees.

　　Training/Other Duties as Assigned

　　Attends HPP sponsored training to become/remain proficient in program processes, including the use of Tracker. Assists and cross share tasks with other HPP assistants, as needed. Trains others on committee information and processes with staff and other stakeholders for consistency and ideas. Attends state sponsored training on purchasing, accounting and other topics for improved job efficiency. Works closely with HPP Program Manager to resolve any issues and increase understanding and needs of the program.

　　May also be required to serve other duties as needed by the region(s) as determined by regional manager or deputy regional manager.

　　Other duties as assigned.

　　Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

　　Minimum Qualifications

　　Three years of experience in administration or customer service in an office environment in an occupational field related to the work assigned to the position.

　　Substitutions

　　Appropriate education in accounting, business, wildlife management, biology,, agriculture, or related field of study will substitute for the required experience on a year-for-year basis.Preferred Qualifications:

　　Current or former Colorado Parks & Wildlife work or volunteer experience is considered.

　　Current or former State experience relevant to this position.

　　Excellent customer service skills, problem-solving abilities, and critical thinking.

　　Demonstrates initiative and self-motivation.

　　Keen attention to detail.

　　Exceptional organizational, written communication, and public speaking skills.

　　Ability to work well independently as well as in/with a team.

　　Proficiency in the use of Google email, Google Docs, Zoom/Google Meet, and the Colorado Operations Resource Engine (CORE). Knowledgeable in Word, Excel, and Adobe programs.

　　Experience/understanding of Colorado agricultural operations

　　Conditions of Employment:

　　Colorado residency is required at the time of application.

　　Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.

　　Typical shifts are 8:00 am-5:00 pm and this position may be required to work weekends/holidays and after hours shifts.

　　Must have the ability to work a flexible schedule. Committee meetings may be held during the day or evening hours.

　　Required to travel throughout the assigned area. Depending on meeting schedules, may be required to stay overnight. Travel in adverse weather and road conditions may be possible.

　　Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

　　APPEAL RIGHTS:

　　It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, i f you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

　　An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( [email protected] ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

　　For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

　　Supplemental Information

　　The Assessment Process

　　All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

　　Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

　　Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .

　　Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

　　This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

　　Equity, Diversity, and Inclusion

　　The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

　　The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Anna Kargobai-Murray, at [email protected].

　　ADAAA Accommodations

　　Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Anna Kargobai-Murray at [email protected] at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

　　E-Verify

　　DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

　　Toll–Free Applicant Support - Technical Help

　　If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.