Details

　　Open Date 01/23/2024

　　Requisition Number PRN37501B

　　Job Title Coordinator, Administrative Program

　　Working Title Coordinator, Administrative Program

　　Job Grade D

　　FLSA Code Administrative

　　Patient Sensitive Job Code? No

　　Standard Hours per Week 40

　　Full Time or Part Time? Full Time

　　Shift Day

　　Work Schedule Summary

　　Monday – Friday, business hours. This position requires at least 50% presence onsite; hybrid work arrangements are available. This position is located at 27 S Mario Capecchi Dr. Salt Lake City, UT 84113.

　　VP Area U of U Health - Academics

　　Department 01473 - SOM Administration

　　Location Campus

　　City Salt Lake City, UT

　　Type of Recruitment External Posting

　　Pay Rate Range $41,000-$43,000/annually

　　Close Date

　　Open Until Filled Yes

　　Job Summary

　　TheSpencer Fox Eccles School of Medicine (https://medicine.utah.edu/) ( SFESOM ) at the University of Utah combines excellence in teaching, research, and clinical expertise to train tomorrow’s physicians for the rapidly changing world of medicine. The Dean’s Office Administration team provides support to the Vice Dean of Education and the SFESOM education units.

　　As the face of the SOM Dean for Education’s office, the Administrative Program Coordinator provides administrative support to the Vice Dean and other leadership and staff members within the Administrative Unit.

　　This candidate must be a self-starter and demonstrate the ability to work independently and take initiative to achieve outcomes is essential. The candidate must be reliable, detail-oriented, and have excellent organizational and strong customer service skills. This position reports to the Manager, Administration & Personnel.

　　Our generousUniversity staff benefits package (https://www.hr.utah.edu/benefits/) includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

　　Responsibilities

　　Provides general administrative support to the Vice Dean for Education of the School of Medicine as well as other leadership and staff within the Administrative Unit; maintains calendars, schedules meetings, responds to general inquiries, and processes mail; acts as the first point of contact within the Dean’s Office by responding to incoming calls and interacting with visitors, faculty, staff, and students.Provides administrative support at various assigned meetings, retreats, and events, including event coordination, scheduling, compiling agendas, ordering food, and/or taking minutes.Coordinates office supply orders and ensures that materials are properly stocked and maintained.Maintains Dean’s Office conference room calendars; assists faculty and staff with scheduling rooms for meetings.Provides basic technological support for scheduling and aids participants in virtual and hybrid meetings (specifically in platforms Teams and Zoom).Processes building-related updates (key requests, surplus requests, facility work orders, updates name plates, etc.).Schedules travel for staff and leadership.May work with databases and manipulate data as well as prepare correspondence, reports, and presentations as directed.May assist as a search committee member for SFESOM Dean’s Office staff positions.Assists with special projects.Performs other related duties as assigned.Problem-Solving

　　This position provides independent coordination and decision-making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

　　DISCLAIMER

　　This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

　　Work Environment and Level of Frequency typically required

　　Nearly Continuously: Office environment.

　　Physical Requirements and Level of Frequency that may be required

　　Nearly Continuously: Sitting, hearing, listening, talking.

　　Often: Repetitive hand motion (such as typing), walking.

　　Seldom: Bending, reaching overhead.

　　Minimum Qualifications

　　Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

　　Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

　　Preferences

　　Experience providing administrative support in an office and/or educational settingProficiency with Microsoft Office, Teams, Zoom, Qualtrics, Poll EverywhereExcellent interpersonal and communication skillsExcellent organization and time management skills with extreme attention to detailStrong proofreading skillsComfortable taking direction from multiple team membersDemonstrated flexibility and willingness to anticipate needs and help where neededPrevious experience with the University of Utah financial systems and processes (e.g. UShop, P-Card, T-Card)Type Benefited Staff

　　Special Instructions Summary

　　Additional Information

　　To inquire about this posting, email: [email protected] (%[email protected]) or call 801-581-2300.

　　The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

　　This position may require the successful completion of a criminal background check and/or drug screen.

　　The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

　　Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

　　The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

　　To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

　　Online reports may be submitted at [email protected]

　　For more information: https://www.utah.edu/nondiscrimination/

　　Online reports may be submitted at oeo.utah.edu

　　For more information: https://www.utah.edu/nondiscrimination/ https://safety.utah.edu/safetyreport

　　This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.