Position Title:

　　Contracts Administrative Coordinator (T & I) (Hybrid)

　　Status of Employment:

　　Temporary Long-Term (Fixed Term)

　　Position Language Requirement:

　　English, French

　　Language Skills:

　　English (Reading - B - Intermediate), English (Speaking - B - Intermediate), English (Writing - B - Intermediate), French (Reading - B - Intermediate), French (Speaking - B - Intermediate), French (Writing - B - Intermediate)

　　Work at CBC/Radio-Canada

　　At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

　　Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

　　Unposting Date:

　　2024-01-29 11:59 PM

　　Behind the scenes, but ahead of the curve: help us develop the next-generation public broadcaster.

　　Created in 2015 to align, lighten and modernize infrastructure, the Technology & Infrastructure (T & I) team is the backbone and the future forward arm of CBC/Radio-Canada. We are the people that make stuff work. We make connections; between media content, systems, people and places. We are the space in between.

　　A place with purpose. CBC/Radio-Canada has always been a highly regarded pioneer of media technology. Not just in Canada, but around the world. Today, we’re transforming ourselves from conventional radio and television broadcaster into a modern digital media company. Technology is the driving force and we are the team making it happen.

　　Join a dynamic team who will have an opportunity to contribute to the development of its processes and influence its implementation parameters. This role will report to the Contract Administration Team Lead.

　　A true resource centre for managers within the business unit, this team will ensure liaison between teams in Finance, Legal and external service providers.

　　We are looking to build a dynamic team who will have an opportunity to contribute to the development of its processes and influence its implementation parameters. This role will report to the Contract Administration Team Lead.

　　This role is a hybrid work arrangement. Work schedule to be discussed with Hiring Manager according to the guidelines defined by the department.

　　Your role

　　Coordinate the administration of Service Level Agreements (SLAs) for TI, in partnership with the contract administration team and various stakeholders.

　　Assist in the provision, planning and implementation of effective and efficient administrative processes within the TI Contract Administration Office.

　　Assist in maintaining effective and good working relationships with the various components of TI, partners and stakeholders.

　　Main Responsibilities:

　　Ensure timely renewal of Service Level Agreements (Service, Support, and licencing agreements - also known as: SLAs) as required for all of TI; proactively manage a portfolio of contracts and initiate the renewal process ahead of time.

　　Ensure that agreements are signed by the appropriate CBC/Radio-Canada representatives, in accordance with Finance policies and procedures. (ensuring contract compliance and adherence to Corporate processes).

　　Conduct first line review of contracts, as required, on necessity and details of SLAs.

　　Liaise with key departmental stakeholders on procedural policies with new and renewable SLA’s. These include, but are not limited to:

　　Supply Management.

　　Legal.

　　Risk Management.

　　Finance.

　　Negotiate and/or collaborate with vendors, as required.

　　Analyse opportunities for cost savings and service level optimization.

　　Analyse and prepare for upcoming SLA’s that transfer from Capex into Opex:

　　Liaise with Engineering and Capital Planning departments.

　　Liaise with the Finance department.

　　Assist in procurement and track contract payment terms, deliverables, and invoices through the contract owner.

　　Recommend strategies, processes and mechanisms to Team Lead on best practices and policies for improving contract management processes, strengthening internal controls, enhancing efficiency and ensuring data quality and integrity.

　　Assist in records and information management - Record keeping duties as required, including Google docs, SPA, Livelink, and SNOW.

　　We are looking for a candidate with the following:

　　Collegial Diploma (DEC) in a related field or the equivalent in experience

　　Two (2) or more years’ experience performing financial or administrative duties in a comparable business environment

　　Experience in database creation and management

　　Bilingualism required (English/French - spoken and written)

　　Team player with a ‘succeed together’ mentality; ability to work with different functional groups and levels of employees to effectively and professionally achieve results

　　Willingness to assume responsibility and adaptability for the role; self motivated, strong organization, planning and project management skills

　　Ability to prioritize follow-up tasks for self and team to meet requirements and deadlines

　　Ability to work in a time-sensitive and high-volume environment

　　Solid written and verbal communication and presentation skills

　　Broad knowledge and understanding of CBC/Radio-Canada’s or similar organizational structure and goals, a definite asset

　　Basic knowledge of CBC/Radio-Canada or similar organization’s policies, an asset

　　Must be able to work with internal communication interfaces and apps including, but not limited to: Google, LiveLink, SAP, SNOW.

　　Must hold a high client service orientation, with demonstrated ability to build and maintain strong working relationships with clients (internal and external).

　　Candidates may be subject to skills and knowledge testing.

　　We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

　　CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section (http://cbc.radio-canada.ca/en/working-with-us/jobs/diversity-inclusion-cbc-rc) of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to [email protected] .

　　You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website (http://cbc.radio-canada.ca/en/vision/governance/corporate-policies/values-ethics/conduct) . All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest (http://cbc.radio-canada.ca/en/vision/governance/corporate-policies/human-resources/conflicts) . In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

　　Primary Location:

　　Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

　　Number of Openings:

　　1

　　Work Schedule:

　　Full time

　　At CBC/Radio-Canada (http://cbc.radio-canada.ca/en) , we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.