CONTRACT MANAGER SPECIALIST - 60034563

Date: Sep 3, 2024

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Requisition No: 836777

Agency: Children and Families

Working Title: CONTRACT MANAGER SPECIALIST - 60034563

Pay Plan: Career Service

Position Number: 60034563

Salary: 47,500.00 to 55,000.00

Posting Closing Date: 09/17/2024

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Contract Manager

This is a highly responsible and professional position that will serve as a Contract Manager, managing multiple contracts for the Office of Substance Abuse and Mental Health (SAMH). This is a professional position performing highly responsible technical, consultative, and administrative work. This position will manage multiple contracts and grant agreements and will be responsible for mission critical contract management and business administration functions to support statewide SAMH operational, client-service, and ancillary support needs. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

The person in this position has the following duties and responsibilities:

Serves as single point of contact with service providers, ensuring positive provider relations. Works to resolve issues timely and effectively.

Serves as the certified contract manager for the contract oversight team as specified in Section 287.057(26), if applicable.

Performs contract management activities in accordance with goals and objectives of the agency and state and federal laws, rules, regulations, and guidelines.

Develops and execute provider contracts/competitive solicitations addressing standard contract documents, services to be provided, manner of service provision, method of payment, and special provisions in concert with applicable rules and statutes and Department policies. When applicable, develops appropriate documentation for review and approval of solicitation and resulting contracts.

Collaborates with program office liaison and other offices as necessary to identify upcoming projects and the most appropriate mechanisms for contracting and procurement.

In collaboration with program office liaison, negotiates contract terms and conditions, performing cost analyses of provider budgets. Maintains proper documentation of negotiations and final contract terms and conditions.

Coordinates with and assists the Department’s Contract Oversight Unit with contract monitoring for assigned contracts with providers. Imposes and monitors corrective action where necessary.

Maintains contract management certification, knowledge, skills, and abilities; maintains official contracts file and documentation, reviews, approves and processes provider invoices, and maintains detailed expenditure schedules.

Performs contract closeout duties, including contract evaluation and review and documentation of provider performance.

Maintains appropriate contract files and records.

Conducts out other necessary contract management activities.

Performs other duties as required to meet program and departmental goals and objectives.

Minimum Qualifications:

Four years of experience in contract management, project management, procurement, customer service, or other related business field.

Must successfully complete training in contract and grant management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c), F.S.

Preferences:

Currently a Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years.

Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.), of contract or grant management, auditing invoices for contracted vendors or service providers, or of program research and evaluation.

Professional administrative work experience (i.e., supervisory, managerial, purchasing agent, budget analyst, etc.).

Associate or bachelor’s degree from an accredited college or university.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere . All documentation is due by the close of the vacancy announcement.

Location:

WASHINGTON, DC, US, 20011 BONIFAY, FL, US, 32425 CHIPLEY, FL, US, 32428 CRESTVIEW, FL, US, 32536 DEFUNIAK SPRINGS, FL, US, 32433 FT WALTON BCH, FL, US, 32548 MARIANNA, FL, US, 32447 NICEVILLE, FL, US, 32578 PANAMA CITY BEACH, FL, US, 32407 PANAMA CITY, FL, US, 32405 PENSACOLA, FL, US, 32503 QUINCY, FL, US, 32351

Nearest Major Market:Washington DC