Contract Administrator - Information Technologies

　　Print (https://www.governmentjobs.com/careers/jacksonvillefl/jobs/newprint/4348315)

　　Apply

　　

　　Contract Administrator - Information Technologies

　　Salary

　　$61,779.90 - $69,257.16 Annually

　　Location

　　Jacksonville, FL

　　Job Type

　　Appointed Employee

　　Job Number

　　2024-05798

　　Department

　　FINANCE AND ADMINISTRATION

　　Opening Date

　　02/14/2024

　　Closing Date

　　Continuous

　　Description

　　Benefits

　　Questions

　　Job Description

　　Are you looking for a position with a work/life balance? Do you want to earn four weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered yes to any of these questions, you need to complete your application now. Work for the city you love!!!

　　The Information Technologies Division is actively seeking a Info Tech Analyst - IT Contract Administrator.

　　Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.

　　This position will report to the Technology Contracts and Records Manager and will be responsible for IT contract workflow, procurement workflow, and diversified legal contract administration. The work involves extensive interaction with the Office of General Counsel and requires an understanding of local government contract principles and practices gained through practical knowledge, experience, and training.

　　Examples of Work

　　Primary responsibilities include the following:

　　Prepares requests for contract review and/or drafting including all supporting documentation and the business reason for the contract in non-technical language in order to purchase IT goods and services within the required timeframe.

　　Coordinates work with that of Senior Administrative Specialist, working closely with ITD Management and Procurement Division to ensure IT products and services are obtained when required.

　　Administers all records required and regularly communicates with suppliers for effective vendor management.

　　Coordinates IT software/hardware annual maintenance renewals with responsible ITD Manager to ensure no gaps in support.

　　Assists IT Managers with the Procurement process.

　　Reviews, researches, and responds to contract related inquiries made by ITD management and vendors including invoices and payments.

　　Tracks and administers all RFPs/bids and agreements through the full procurement and contract lifecycle .

　　Reviews contracts during term to ensure vendor accountability.

　　Communicates effectively both orally and in writing using proper business English.

　　Works independently as well as in a large team environment.

　　Organizes and maintains multiple tasks and processes with shifting priorities and time constraints.

　　Enter requisitions completely and accurately, including term of service, for all contract-related and formal purchases using Oracle ERP system (1Cloud).

　　Utilizes ERP software and Microsoft Office including Word, Excel, and Outlook.

　　Provides backup for IT Administrative Specialists.

　　Demonstrates proficiency in the City of Jacksonville’s competencies.

　　Performs related work as required.

　　Open Requirements/Supplemental Information

　　Six years of education and/or professional experience in contract and legal agreement administration.

　　Preferred

　　Information Technology background is preferred.

　　Prior experience working in federal, state, or local government is preferred.

　　A Bachelor’s Degree from an accredited institution is preferred.

　　LICENSING/CERTIFICATION/REGISTRATION:

　　A valid driver’s license is required prior to appointment and must be maintained during employment in this class.

　　Must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.

　　A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

　　The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account.

　　Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

　　If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

　　If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

　　Florida Department of Veterans Affairs

　　Attention: Veterans’ Preference Coordinator

　　11351 Ulmerton Road, Suite 311-K

　　Largo, FL 33778-1630

　　Email: [email protected]

　　The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

　　www.coj.net/benefits

　　01

　　Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

　　Yes

　　No

　　02

　　Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

　　Yes

　　No

　　03

　　This position is located in an office and is not a remote location.

　　I have read and understand the above statement.

　　04

　　The budgeted annual salary for this position is $61,779.90-$69,257.16 . This is not negotiable. If selected, would you be willing to accept this position at this salary?

　　Yes

　　No

　　05

　　It is preferred that you possess a Bachelor's Degree from an accredited institution. If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

　　06

　　Do you have six (6) years of education and/or professional experience in contract and legal agreement administration.

　　Yes

　　No

　　07

　　Provide a detailed description (at least 3-4 complete sentences) of your experience.

　　08

　　Indicate the organization(s) you worked for where you gained this experience.

　　09

　　It is preferred that you possess a Information Technology background. Do you possess this knowledge?

　　Yes

　　No

　　10

　　Provide a detailed description (at least 3-4 complete sentences) of your experience.

　　11

　　Indicate the organization(s) you worked for where you gained this experience.

　　12

　　It is preferred that you possess prior experience working in federal, state or local government. Do you have this experience?

　　Yes

　　No

　　13

　　Provide a detailed description (at least 3-4 complete sentences) of your experience.

　　14

　　Indicate the organization(s) you worked for where you gained this experience.

　　15

　　Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.

　　FL Class A Commercial Driver License (CDL)

　　FL Class B Commercial Driver License (CDL)

　　FL Class C Commercial Driver License (CDL)

　　FL Class E Driver License

　　GA Standard Driver's License

　　GA Class A Commercial Driver's License (CDL)

　　GA Class B Commercial Driver's License (CDL)

　　GA Class C Commercial Driver's License (CDL)

　　License from another State.

　　Learner Permit

　　My license is currently invalid.

　　I do not possess any type of Driver's License.

　　16

　　Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?

　　Yes

　　No

　　17

　　Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?

　　Yes

　　No

　　18

　　Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?

　　Yes

　　No

　　19

　　I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.

　　Yes, the City of Jacksonville has my consent to check my driver's license.

　　No, I do not wish to give consent to the City of Jacksonville to check my driver's license.

　　20

　　Provide your full Driver's License or Identification number. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.

　　21

　　If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

　　Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

　　No, I am not claiming veterans preference and this does not apply to me.

　　22

　　A cover letter is required with your application. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

　　I have read the above statement and understand what is required.

　　Required Question

　　Agency

　　City of Jacksonville

　　Address

　　117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

　　Website

　　http://www.coj.net/departments/employee-services.aspx

　　Apply

　　Please verify your email address Verify Email