Overview

　　Ideal Image is North America’s #1 aesthetics’ brand, making personal aesthetics and wellness services more affordable, accessible, and effective than ever before. Ideal Image believes “confidence changes everything,” and its mission is to instill confidence by helping people look and feel their best…taking a holistic, personalized approach to health and wellness that works from the inside out.

　　The role of the Client Coordinator provides assistance in the treatment and care of clients.  The Client Coordinator role prepares and/or updates the client’s medical record for their treatment.  This position includes interacting with clients and may be required to help the medical professional in preparing the client or clinical setting for treatment. 

　　The company is headquartered in Tampa, FL.

　　Responsibilities

　　Assists Medical Professional in clinic by:Provides information, services, and assistance to clients in-clinic.Verifies client information, medical history, and confirming purpose of visit in accordance with protocols.Captures relevant information into client files/charts.Provides clients with information on additional services.Sets up appointments with client and medical professional with treatment questions.Prepares and cleans treatment rooms for clients.Greets clients and visitors into the clinic by standing and extending a warm welcome.Establishes and maintains rapport with clients to ensure overall customer service satisfaction.Answering client questions including scheduling appointments.Checks client appointments in and out.Collects any payments, if any are outstanding – ensure knowledge of payment system.Ensures a thorough understanding of company policies and procedures.Checks physical mailbox daily, processes any mail accordingly.Provides clinic tours as needed to new clients.Works collaboratively with Client Experience Team on client inquiries.Works collaboratively with other cross functional teams and departments.Secures client information by completing and safeguarding records in compliance with all laws.Works with clients to relay instructions from medical professionals and answer questions about treatments.Ensures clinic email is reviewed and handled accordingly.Maintains safe, secure, and healthy work environment by establishing and following standards and procedures and complying with legal regulations.Assists with prescription ordering. May assist in inventory intake and recordkeeping as outlined in the inventory guide. Keeps supplies stocked.Manages equipment repairs with vendors.File management including creation of medical charts, filing, ensuring effective documentation, storage management.Maintains and updates job knowledge by participating in educational opportunities.Adheres to professional standards, policies, and procedures; and federal, state, and local requirements.Other Client Coordinator duties as needed.

　　Qualifications

　　Client Coordinator Education/Training:

　　Requires a high school diploma or its equivalent 

Client Coordinator Experience:

Technical or Administrative Knowledge:

Special Skills and Abilities and/or:

　　Competitive compensation and bonus opportunitiesDiscounted cosmetic services for employee, family, and friendsCosmetic products discount 

　　Ideal Image offers a full suite of FDA cleared medical aesthetic and wellness treatments, all backed by a Lifetime Guarantee Membership. With an industry-leading national telehealth platform, consumers receive free virtual consultations seven days a week from 9am to 9pm and treatments at any of its 150+ points-of-care clinics. Ideal Image’s team of 800+ Medical Professionals deliver real life-changing results, having performed more FDA cleared aesthetic treatments than any provider in North America— 20 million and counting. Ideal Image’s aesthetic services include laser hair removal, body sculpting, Botox® and fillers, medical-grade skincare, and leading-edge skin rejuvenation services.

　　Ideal Image is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.

　　At this time, if you will be working in California, Illinois, New Mexico, Oregon, Rhode Island, New York, Washington or Canada, vaccination against COVID-19 is required for all new hires unless you qualify for a state allowed exemption approved by the Company.