GREENFIELD SEE WEBSITE FOR FULL JOB DESCRIPTION City ClerkAdministrative Assistant Definition: Performs routine, semi-complex orcomplex clerical, administrative, and coordination responsibilities andduties in overseeing the support services, customer service, and dailyoperation of a municipal Office of the Town Clerk, including Electionsand Registrar of Voters duties; all other related work that is requiredthat is logical to the position. Minimum Qualifications: Education andExperience: Associates degree in business administration, recordsmanagement, or closely related field preferred. Three years of municipaloffice or related experience preferred, or any equivalent combination ofeducation and experience that enables performance of all aspects of theposition. Knowledge, Ability and Skill: Working knowledge of or abilityto learn and understand municipal operations and procedures; workingknowledge of standard office practices, ability to operate a personalcomputer utilizing a windows environment with proficiency in MicroSoftOffice and G-Suite required; familiarity with database programs andcomputer hardware and software systems, ability to learn discreetdepartmental programs. Ability to interact in a positive and effectivemanner, and to establish and maintain positive work relationships withsupervisors, coworkers, other departments, boards and commissions, thegeneral public and personnel at all levels of authority using principlesof good customer service. Ability to manage intense or stressfulsituations during peak work periods. Strong organizational skills in amulti-task environment required. Ability to plan and work independently,ability to work on and prioritize several on-going tasks. Must performall aspects of job responsibilities with honesty and integrity.Comprehensive knowledge of or the ability to learn the theories,principals and techniques of records management, including good spellingand writing skills; attention to detail to ensure integrity of permanentmunicipal records, as well as knowledge of or ability to learn legal andprocedural municipal clerk operations in a strict legal and proceduralenvironment. Elections: Assists in the preparation for and operation ofelection processes; including but not limited to: election day setup,absentee voting, campaign finance, voter\'s checklists, preparation ofpoll workers\' materials, Board of Registrar records, candidate orpolitical committee assistance, in accordance with the General Laws;extensive use of the Commonwealth\'s Voter Registration InformationSystem (VRIS). Voter Registration: Assists in processing and maintainingaccurate files and affidavits of registration, petitions, nominationpapers, political enrollment forms, in accordance with the General Lawsand extensive use of VRIS system Vital Statistics: Assists in theestablishment, recording, searches and issuance of certificates,affidavits, corrections, indexing of records, and preparation/submissionof monthly reports in accordance with the General Laws and computerizeddata bases. Primary contact with funeral directors, hospitals, nursinghomes and the state Registry of Vital Statistics Town Census: Assists inconducting the annual census, drop notices, preparation of street list,jury list, and maintaining record/system integrity utilizing the VRISsystem. General: Responsible for counter customer service operationswith the public in the issuance of a variety of licenses, permits,filings or certificates including Business, Certificates ofRegistration, , Declaration of Trusts, dog, , pole locations, raffles,and claims against the town among others. Accept, post and maintainofficial town posting board for all civil service notices, departmentmeeting notices, or other open meeting law postings of town politicalsubdivisions as required by law, charter, rules of procedure or otherregulation.