**$71,188 - 91,433 Annually DOQFull-Time Position with Employer Paid Benefits Package, including medical, dental, vision, life, vacation leave, personal leave, sick leave and retirement.Open Until Filled with first review on January 29, 2024

　　GENERAL STATEMENT OF JOB**

　　Serves as the official custodian of the Citys records and the City seal. Appointed by the City Council and reports to the City Manager.

　　ESSENTIAL JOB FUNCTIONS

　　Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed.

　　Directs personnel functions of the department (i.e., selection, assignment, evaluation, training, scheduling, interviewing, hiring and discipline).Plans, develops, and implements department operating budget; monitors costs and expenditures; orders services, materials, and equipment in accordance with the Citys purchasing guidelines.Develops, implements, and reviews policies and procedures for the department.Attends all meetings of the City Council, Special Magistrate and Local Planning Agency, as well as records and transcribes minutes of the same.Advertises all notices as required by law (ordinances, special meetings, TRIM, etc.) in a timely fashion; coordinates with local newspaper for placement of legal and display ads.Maintains and safeguards all vital records of the City, including destruction of such records in accordance with State guidelines.Coordinates, prepares, and distributes meeting agendas, agenda materials, and posts the same to the Citys website.Ensures compliance with State regulations for Sunshine Law and Ethics Commission with advertising and information dispersal.Responds to all Public Records Requests and Subpoenas Duces Tecum (for production of documents) on behalf of the City.Recommends and monitors annual fiscal year budgets for the City Clerks Office and the City Council.Prepares ordinances, resolutions, proclamations to be executed, presented, recorded, and/or maintained.Ensures timely codification of the Citys enacted ordinances and maintains consolidated Code of Ordinances, Land Development Code and Comprehensive Plan.Coordinates with the Okaloosa County Supervisor of Elections for City elections, notifies the supervisors office of resignations and appointments, ballot questions, and serves on the canvassing board for municipal elections; assists candidates during the process before and after elections.Maintains all original executed contracts and agreements.Responds to invitations and coordinates travel/training on behalf of Mayor, Council, and other representatives of the City.Composes and disseminates correspondence on behalf of the Mayor and/or City Council.Plans and executes special events and/or local League of Cities quarterly dinners when hosted by Mary Esther.Serves as Financial Disclosure Coordinator for the City with the Florida Commission on Ethics.May provide signature authority on payable obligations, bank withdrawals, document certifications and attestations.Records legal documents with Clerk of Courts office on behalf of the City.Gathers information and prepares reports.Serves as the point of contact for issuance of RFP/RFB/RFQs, receives bids solicited by the City for various projects and administers the openings and distribution of the process.Provides Notary Public services to the public.Interacts with the public in an effective and courteous manner.Must demonstrate commitment to our mission, vision, values and goals and represent the City in a professional, dignified manner at all times both in actio s and appearance.May have a role in the Citys disaster preparation and/or recovery efforts; may be required to work before, during and/or after an emergency.Must be able to meet minimum attendance standards; may be required to work an irregular schedule, including evenings.Performs related duties as required.ESSENTIAL PHYSICAL, VISUAL, AND COMMUNICATION SKILLS

　　The physical requirements are that of sedentary work and include exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required occasionally. Requires repetitive motion of the wrists, hands and/or fingers. Requires fingering to include picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand as in handling. Required to operate a motor vehicle to attend offsite meetings.

　　Requires close visual acuity to perform an activity such as: preparing and analyzing data and figures. Transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

　　Requires the expression or exchange of ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly, or quickly. Requires perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound.

　　ENVIRONMENTAL CONDITIONS

　　The working environment involves everyday risks or discomforts that require normal safety precautions and is nearly absent of potentially disagreeable elements, such as irate customers, outdoor weather conditions, excessive noise, extreme temperatures, odors, dust, etc. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

　　REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

　　Knowledge of principles and practices of municipal government rules for adoption of ordinances, resolutions, and proclamations, requirements for advertising and executive session, records management guidelines, and charter provisions.

　　Required to operate a personal computer, word processing and spreadsheet software. Requires creative and business proofreading, editing, writing and research; verbal communication; public speaking.

　　Required to read, analyze, interpret, and apply statutes, codes, policies, and regulations; prepare complex and comprehensive written and oral reports; effectively represent the City and the department in answering questions, responding to inquiries, providing assistance, and dealing with concerns from the public, community organizations, other City staff and other agencies; express ideas effectively both orally and in writing; establish and maintain working relationship with department heads, officials, employees and public.

　　MINIMUM and PREFERRED QUALIFICATIONS

　　Bachelors Degree in Business Administration, Public Administration or closely related field; supplemented by a minimum of five (5) years of progressively responsible governmental administrative experience; one (1) year of which shall be in a supervisor/management capacity; or an equivalent combination of education, training, a