Certification Program Director

　　Date Posted: Jan 22, 2024

　　Requisition ID: 436400

　　Location:

　　Indianapolis, IN, US, 46204

　　Work for Indiana

　　Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

　　At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

　　Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

　　About the Indiana State Library:

　　The Indiana State Library maintains collections in Indiana history and culture, Indiana State and United States government publications, Indiana newspapers, genealogy and family history resources on Indiana and the eastern United States, Braille, large print, and books on tape for the visually impaired, library science, and American history, politics, and economics. Its collections support research by state agency employees, scholars, genealogists, librarians, students, Indiana residents who are blind or physically challenged, and the general public.

　　Salary Statement:

　　The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.

　　Role Overview:

　　This position is responsible for administering the certification program for Indiana librarians. This position also supports the agency general counsel by assisting with legal questions, legal webinars, rulemaking legislative work, and other legal responsibilities. This position requires a bachelor degree in addition to a paralegal certificate and at least 3 years of professional work experience in a legal setting where the individual performed substantive legal research. Substitution: Accredited college training (an advanced degree such as a JD or a Masters Degree in a related field) may substitute for up to two (2) years of the required experience. Individuals with a Doctorate in Juris Prudence are encouraged to apply and are not required to also have a paralegal certificate. Advanced legal research and writing skills are necessary as is also intermediate to advance computer skills.

　　Under the direction and supervision of the agency General Counsel:

　　Assists with agency rulemaking including drafting relevant documents for inclusion on the agency’s rulemaking docket and the Indiana Register; helps agency navigate the rulemaking process;

　　Assists with agency contracts including maintaining an internal contract tracking spreadsheet; drafting basic contracts, renewals, and amendments; and working with vendors, the business office, and other internal staff for information and materials needed to complete and route contracts;

　　Assists with agency legislative efforts with regard to bills affecting the State Library and Indiana public libraries including identifying areas of needed change; drafting or suggesting proposed language changes; monitoring bills going through the legislative process; assisting with the analysis of how pending and passed bills will affect Indiana libraries; drafting legislative reports or summaries of pending and passed bills;

　　Assists agency staff with creating and/or updating agency policies including doing any necessary legal research to ensure the policy complies with any applicable laws and/or constitutional principles;

　　Assists with legal inquiries both internal (from ISL staff and administration) and external (from public libraries and other local and state government agencies) by researching and analyzing applicable federal and state laws, applicable federal and state regulations, and applicable interpretive case law;

　　Creates and presents webinars and presentations on topics of a legal nature on matters affecting the State Library and/or public libraries (examples include Indiana library laws, public purchasing laws, public access laws, copyright law, employment law, civil rights laws, etc.);

　　Creates and send informational bulletins about legal areas of interest to public libraries;

　　Assists with agency response to public records requests; and

　　Assists with coordinating the legal intern/extern process including placing periodic job ads with local law schools; assisting with interviewing potential interns/externs; getting the interns/externs in the respective state systems; overseeing intern/extern orientation process, projects, etc.

　　A Day in the Life:

　　The essential functions of this role are as follows:

　　Establish program objectives, KPIs, and actions to achieve them.

　　Develop, update, and monitor all policies and procedures related to the program area.

　　Interpret and explain policies, rules, regulations, or laws to leadership or customers.

　　Implement corrective action plans to solve program problems.

　　Analyze, prepare, and disseminate monthly and annual program reports.

　　Review budget and make budgetary recommendations to improve the program area finances.

　　Ensure program requirements meet federal and state policies and grants compliance.

　　Assist in the development and train employees or agency consultants on program requirements and usage.

　　Coordinator and deliver communication plans and communications.

　　Serve as a liaison between agency and other state and federal agencies.

　　Serve on management committees or other governing boards.

　　Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.

　　Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

　　The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

　　What You'll Need for Success:

　　The ideal candidate in this role should minimally have either

　　a Master’s Degree with 1+ years of experience, or

　　a Bachelor’s Degree with 3+ years of experience, or

　　a Associate’s Degree with 5+ years of experience, or

　　at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

　　You must meet the following requirements to be considered for employment:

　　Specialized knowledge in program subject matter obtained through experience and/or education.

　　Specialized knowledge of program area including pertinent rules and regulations.

　　Extensive knowledge of all source materials and references including federal and state laws governing the programs.

　　Ability to develop and implement new principles and policies and discern any far-reaching implications.

　　Ability to communicate orally and in writing.

　　The ability to apply general rules to specific problems to produce answers that make sense.

　　Ability to work effectively with a wide variety of stakeholders.

　　Working knowledge of accounting and budget principles.

　　Ability to delegate work, set clear direction, and manage workflow.

　　Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

　　Supervisory Responsibilities/Direct Reports:

　　This role may be utilized in a supervisory capacity based on agency needs.

　　Benefits of Employment with the State of Indiana:

　　The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

　　Three (3) medical plan options (including RX coverage) as well as vision and dental plans

　　Wellness Rewards Program: Complete wellness activities to earn gift card rewards

　　Health savings account, which includes bi-weekly state contribution

　　Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

　　Deferred compensation 457B account (similar to 401k plan) with employer match

　　Two (2) fully-funded pension plan options

　　A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

　　150 hours of paid new parent leave

　　Up to 15 hours of paid community service leave

　　Combined 180 hours of paid vacation, personal, and sick leave time off

　　12 paid holidays, 14 on election years

　　Education Reimbursement Program

　　Group life insurance

　　Referral Bonus program

　　Employee assistance program that allows for covered behavioral health visits

　　Qualified employer for the Public Service Loan Forgiveness Program

　　Free Parking for most positions

　　Free LinkedIn Learning access

　　Equal Employment Opportunity:

　　The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

　　If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

　　The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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