Summary

　　The Supply Chain Buyer is responsible for supporting the procurement of product supplies and services necessary for assigned departments as assigned at Covenant Health. This role is intended to help create, document, and deploy the best supply chain practices in a healthcare environment. Candidates will effectively process purchase orders, collaborate with internal customers and external suppliers, coordinate activities as a liaison to fulfill the needs of the assigned departments and the Purchasing Department and other tasks as assigned.

　　To be successful, the Supply Buyer will have exceptional communication skills both verbal and written, attention to detail, strong problem-solving skills, a continuous improvement mindset, and a driven self-starter are included in the skillset.

　　Essential Duties and Responsibilities

　　Supports and promotes the mission and values of Covenant Health Ministry.

　　PURCHASING:

　　Demonstrates initiative and independent decision-making abilities. Works effectively by prioritizing workload and provides flexibility to support department and organization’s needs. With knowledge and experience, provides sound judgment on escalation to ensure timely resolution.

　　Successfully completes the procurement of supplies by independently reviewing product and pricing information utilizing GPO resources and tools, reviews vendor bids, retrieves, and analyzes benchmarking information to assure best pricing for the organization.

　　Receives requisitions, confirms accuracy by analyzing quantity, contract pricing, specifications, delivery requirements and issuing a request for quotation for items not covered by an existing contract.

　　Research local, distributor, manufacturer/ vendor and group purchasing organization contracts via shared networks or websites to determine best source for purchase. Maintains current knowledge of committed active contracts. Assist in educating departmental personnel on proper preparation of requisitions.

　　Strengthen supplier relations through positive interaction with salespeople and participating in discussions with end users to ensure procurement needs are met. Maintains impartial and objective relationship with vendors.

　　Monitor rejected lines, backorders, and all open orders to prioritize expedient action to ensure supplies are on hand for all procedure dates. Communicates with suppliers to research and communicate all delivery problems with affected end users. Provides documentation to support notifications.

　　ORGANIZATIONAL RELATIONS:

　　Develops and builds positive relationships with assigned department stakeholders. Supports value analysis process for potential changes in purchases related to contracts or new technology.

　　ADMINISTRATIVE:

　　Maintains communications with receiving inventory and accounts payable departments to audit packing slips and price variances on all purchases. Manages discrepant invoices by scrupulous research of pricing and quantity discrepancies to support the timely resolution of past due invoices. Provides timely follow up to ensure discrepant invoices do not age without active documentation to support reconciliation efforts.

　　Support setting up new vendors by obtaining all necessary information including contact information and W9. Partner with AP to ensure all requested information is completed in a timely manner. Ensure all affected teams are aware of any time-sensitive product/ orders related to projects or physician needs.

　　Participate in all assigned Value Analysis Committee meetings and provide data analysis upon request.

　　INVENTORY RESPONSIBILITIES:

　　Partner with supply chain staff to ensure sufficient supply flow by tracking open order lines and back orders and escalating as necessary.

　　Ensure approved SUBS are confirmed by stakeholders, documented and added to the Item Manager to keep safety stock.

　　PROFESSIONAL RESPONSIBILITIES:

　　Develops excellent interdepartmental professional relationships with all hospital departments to assure smooth operation.

　　Represents the departments at meetings as requested.

　　Provides support on Supply Chain Requisitioning to assigned department requisitioning personnel.

　　Job Requirements

　　Job Knowledge and Skills - Microsoft Suite including Outlook and Excel, WebEx, Ability to Work Independently, Ability to analyze data, Excellent communication and customer service, Presentation Skills, Organized and Effective Time Management, Workload Prioritization

　　A successful Supply Chain Buyer has certain prerequisite skills and qualifications, which include:

　　Communication: Strong verbal and written communication skills are a requirement for Supply Chain Buyers. They use these skills to determine the organizations’ product needs and to create constructive relationships with vendors.

　　Project management: Supply Chain Buyers often manage multiple projects at one time. The ability to plan, delegate and evaluate progress toward goals is necessary for managing these projects.

　　Problem-solving: Supply Chain Buyers must have strong problem-solving skills as they may need to solve problems related to a purchased products or services.

　　Education and Experience

　　High school or GED

　　3-5 years of Healthcare / Supply Chain Purchasing Preferred

　　An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

　　Working Conditions/Physical Demands

　　Must possess the physical and mental abilities to perform the tasks normally associated with this position that involves a combination of sitting, standing, walking, bending, stooping, and reaching. Occasional lifting/carrying up to 50 lbs. Some stress related to high level of responsibility for quality care.

　　Americans with Disabilities Statement

　　Must be able to perform all essential functions of this position with reasonable accommodation if disabled.

　　The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Covenant Health reserves the right to modify position duties at any time, to reflect process improvements and business necessity.