Posting Title

　　Business Support - Executive Assistant - MTES + ARIES

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　　Location

　　CO - Golden

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　　Position Type

　　Regular

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　　Hours Per Week

　　40

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　　Working at NREL

　　The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for research and development of renewable energy and energy efficiency technologies.

　　From day one at NREL, you’ll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you’ll have the opportunity to engage through our ten employee resource groups, numerous employee-driven clubs, and learning and professional development classes.

　　NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.

　　Our planet needs us! Learn about NREL’s critical objectives, and see how NREL is focused on saving the planet.

　　Note: Research suggests that potential job seekers may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who is interested in this opportunity to apply. We seek dedicated people who believe they have the skills and ambition to succeed at NREL to apply for this role.

　　Job Description

　　This Executive Business Support Professional, under the direction of the Associate Laboratory Director of Mechanical & Thermal Engineering Sciences, performs advanced and confidential scheduling of the ALD calendar, meetings, complex travel and expense reimbursement. In addition, this position will support the Advanced Research on Integrated Energy Systems (ARIES) core team with full administrative support. ARIES is a research platform that can match the complexity of the modern energy system and conduct integrated research to support the development of groundbreaking new energy technologies. This work requires a strong grasp of NREL policies and practices or experience in a large, complex research development institution.

　　Job Responsibilities:

　　Manage the ALD’s calendar, schedule meetings, coordinate complex travel arrangements, expense processing, reimbursements.

　　Coordinate logistics for Directorate All Hands meetings and Sr. Leadership Team strategy meetings.

　　Responsible for organizing logistics for MTES Technical Review Panel (TRP) meetings, including sending meeting invitations, room reservations, catering, transportation, domestic and foreign visitor access as well as travel approval and expense processing for TRP members

　　Handle sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism.

　　Serve as a member of NREL’s executive administrative team and support peer Executive Assistant team, attend meetings as required.

　　On a scheduled rotation basis, provide office coverage and phone coverage for the Directorate main incoming phone line and partner in light kitchen and mail distribution duties and serve as a monthly liaison on a rotational basis.  

　　Duties include facilitating the bi-weekly EA team meetings and setting the agenda, ensuring office coverage schedule rotation is adhered to during that month and reaching out to the LT Liaison regarding EA rotation schedule concerns or questions.

　　Responsible for management and monitoring for the ARIES LT calendars, meetings, and contact lists.

　　Schedule meetings and briefings with internal NREL staff, DOE staff and External Advisory Board members and proactively confirm with attendees and track actual participation for continual strategy improvement.

　　Responsible for organizing logistics for ARIES External Advisory Board meetings, and other external facing meetings and demonstrations. Including sending meeting invitations, room reservations, catering, transportation, domestic and foreign visitor access. Travel approval and expense processing for Board Members. Advanced ability to use a variety of virtual platforms.

　　Work cooperatively with other administrative staff on calendar coordination, meetings, conferences and travel arrangements and hosted visits for all NREL Campuses.

　　Support day-to-day activities for the ARIES Leadership Team.

　　Coordinate domestic and foreign travel and process all related paperwork including approval requests, authorizations, conference registrations, visa applications and reimbursements.

　　Acts as liaison between ARIES Leadership team and external contacts including but not limited to high level DOE staff, business development partners, and collaborators. These interactions may be in-person or virtual.

　　Manage supplies, mail/mailboxes, records, required training, and the distribution and flow of information.

　　Help with on-boarding new employees and obtaining site access for subcontractors, stakeholders, and visitors.

　　Act as a resource to staff on ARIES processes, procedures, and requirements, and provide input and recommendations on ARIES specific administrative practices.

　　Demonstrated ability to multitask in an office environment where there are frequent interruptions and continually shifting priorities, with a knack for getting things done with attention to detail in such an environment.

　　Provide office coverage and phone coverage for the Directorate main incoming phone line and partner in light kitchen and mail distribution duties.

　　Serve as a monthly liaison on a rotational basis. Duties include facilitating the bi-weekly EA team meetings and setting the agenda, ensuring office coverage schedule rotation is adhered to during that month and reaching out to the LT Liaison regarding EA.

　　Draft correspondence for response to internal and external inquiries and independently respond to and appropriately route requests.

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　　Basic Qualifications

　　High School Diploma or equivalent and 10 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope and 8 or more years of experience or equivalent relevant education/experience. Frequent use, development and broad knowledge of business support practices, techniques and standards. Wide-ranging application of concepts, principles and requirements of the field or discipline supported. Expert skills in applicable software packages and office equipment. Substantial project administration skills. General knowledge of broad principles, procedures and practices related to supported fields and disciplines. Outstanding written and verbal communication skills, team and interpersonal skills.

　　* Must meet educational requirements prior to employment start date.

　　Additional Required Qualifications

　　Considerable knowledge and experience providing business and administrative support to executives with the ability to pivot, demonstrate flexibility in a busy and dynamic environment

　　Excellent computer skills on Mac and/or PC platforms, including but not limited to proficiency with Microsoft Office components (Outlook, Teams, Word, Excel, and PowerPoint), Workday, Concur, and Acrobat.

　　Approachable with a friendly collaborative and team-oriented work style.

　　Strong written and verbal communications as well as a high level of attention to detail.

　　This position requires an onsite hybrid work arrangement with a minimum expectation of 3 days onsite a week

　　Preferred Qualifications

　　Advanced skills in applicable software packages and office equipment.

　　Excellent interpersonal skills individually and in a team environment.

　　Ability to prioritize work in a fast-paced environment

　　Excellent written and verbal communications skills with a strong ability to provide clear and concise communication to internal and external stakeholders.

　　.

　　Job Application Submission Window

　　The anticipated closing window for application submission is up to 30 days and may be extended as needed.

　　Annual Salary Range (based on full-time 40 hours per week)

　　Job Profile: Business Support / Annual Salary Range: $73,200 - $120,800

　　NREL takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

　　Benefits Summary

　　Benefits include medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits; 403(b) Employee Savings Plan with employer match; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

　　* Based on eligibility rules

　　Drug Free Workplace

　　NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

　　If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

　　Submission Guidelines

　　Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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　　EEO Policy

　　NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

　　EEO is the Law (http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) | Pay Transparency Nondiscrimination (https://www.dol.gov/ofccp/pdf/pay-transp_English_unformattedESQA508c.pdf) | Reasonable Accommodations (http://www.nrel.gov/careers/employment-policies.html)

　　E -Verify www.dhs.gov/E-Verify For information about right to work, click here (http://www.justice.gov/sites/default/files/crt/legacy/2013/08/13/FinalOSCPosterEN08_01_2013.pdf) for English or here (http://www.justice.gov/crt/file/813271/download) for Spanish.

　　E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

　　The National Renewable Energy Laboratory (NREL) is a leader in the U.S. Department of Energy’s effort to secure an environmentally and economically sustainable energy future. With locations in Golden and Boulder, Colorado, and a satellite office in Washington, D.C., NREL is the primary laboratory for research, development, and deployment of renewable energy technologies in the United States.

　　NREL is subject to Department of Energy (DOE) access restrictions. All candidates must be authorized to access the facility per DOE rules and guidance within a reasonable time frame for the specified position in order to be considered for an interview. DOE rules for site access during the interview process are the same regardless of whether the candidate is interviewed on-site, off-site, or via telephone or videoconference. Additionally, DOE contractor employees are prohibited from participating in certain Foreign Government Talent Recruitment Programs (FGTRPs). If a candidate is currently participating in an FGTRP, they will be required to disclose their participation after receiving an offer of employment and may be required to disengage from participation in the FGTRP prior to commencing employment. Any offer of employment is conditional on the ability to obtain work authorization and to be granted access to NREL by the Department of Energy (DOE).

　　Drug Free Workplace

　　NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

　　If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

　　Please review the information on our Hiring Process (https://www.nrel.gov/careers/hiring-process.html) website before you create an account and apply for a job. We also hope you will learn more about NREL (https://www.nrel.gov/about/) , visit our Careers site (https://www.nrel.gov/careers/) , and continue to search for job opportunities (https://nrel.wd5.myworkdayjobs.com/NREL) at the lab.