36373BR

　　Extended Job Title:

　　Business Coordinator (Student Affairs/Alberta)

　　Org Level 1:

　　Texas Tech Unv Hlth Sci Ctr El Paso

　　Position Description:

　　Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants. Analyzes and coordinates office services such as, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.

　　Requisition ID:

　　36373BR

　　Travel Required:

　　Up to 25%

　　Major/Essential Functions:

　　Directly responsible for the management and maintenance of student credentialing document files (BLS, CWO, Immunizations, CBC, Drug Screening, HIPPA, Mask Fittings, and other documents as necessary) for all classes, safeguarding accuracy, timeliness, and compliance with all institutional, medical school, affiliates’ policies, and Office of Student Affairs procedures. This task includes daily updates to the Credentialing Class Roster (Blue Rosters) for each class and reporting any student non-adherence to the Senior Analyst; and signing, collecting and saving the MS4 Graduation Clearance form after ensuring 100% compliance from graduating students.

　　Assists the Unit Manager with purchase orders, Direct Pay, food and entertainment purchase, office supplies purchase, travel arrangements, and other tasks related to office budget matters, as well as with office equipment inventory.

　　Assists the Unit Manager with Affiliation Agreements.

　　Responsible for the logistical set up of meetings (GPC, Staff, Committee, etc.) & student events (food, room reservations, WebTMA work orders, IT tickets, item distribution, etc.), and supports the Unit Manager and Senior Analyst as needed during all meetings and events.

　　Front desk management – phone, email, in-person visits.

　　Complete department specific CME as assigned; complete a minimum of 3 position-related software and/or systems training every year (Microsoft, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc. Any system or software used by the Office of Student Affairs.)

　　Support and assist the Deans and other staff as needed on a daily basis.

　　Perform all other duties as assigned to support the Office of Student Affairs; knows, understands, and follows all office policies and procedures.

　　Adheres to Family Educational Rights and Privacy Act (FERPA) for all students.

　　Adhere to all TTUHSCEP policies, procedures and processes.

　　Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.

　　Perform all other duties as assigned

　　Grant Funded?:

　　No

　　Minimum Hire Rate:

　　14.48

　　Pay Basis:

　　Hourly

　　Work Location:

　　El Paso

　　Preferred Qualifications:

　　Proficiency in Microsoft Office applications and Banner platform.Campus:

　　HSC - El Paso

　　Department:

　　Student Affairs Elp

　　Required Attachments:

　　Cover Letter, Resume / CV, Transcript

　　Job Type:

　　Full Time

　　Pay Statement:

　　Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

　　Job Group:

　　First Line Other Admn

　　Shift:

　　Day

　　EEO Statement:

　　As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

　　Required Qualifications:

　　Bachelor's degree plus two (2) years related experience;

　　OR a combination of education and/or progressively responsible related experience to equal six (6) years.

　　Does this position work in a research laboratory?:

　　No

　　Navy Enlisted Classification Code:

　　AZ, LS, MC, PS, RP, YN

　　Army Military Occupational Specialty Code:

　　15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

　　Air Force Specialty Code:

　　3A1X1, 8A200

　　Marine Military Occupational Specialty Code:

　　0111, 3372, 6046

　　Jeanne Clery Act:

　　The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .