Job Title

　　Business Coordinator III

　　Agency

　　Texas A&M University

　　Department

　　Student Affairs Finance

　　Proposed Minimum Salary

　　Commensurate

　　Job Location

　　College Station, Texas

　　Job Type

　　Staff

　　Job Description

　　Our Commitment

　　T exas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

　　Who we are Student Affairs Finance provides financial support to the departments within the Division of Student Affairs and the Corps of Cadets. This position will work specifically with Texas A&M Corps of Cadets (the Corps) and their Uniform Distribution Center. The Corps is the largest, oldest, and most visible student organization and leadership training program at Texas A&M University. It is one of the largest uniformed bodies of students in the nation that produces leaders of character for the United States Military and industry. The Corps provides hands-on leadership experience, enhances a world-class education from Texas A&M, and directly involves cadets in the traditions that make Aggieland so unique from all other schools. Additionally, we offer full health benefits, opportunities for professional development, flex schedules, wellness release time, and paid vacation days.

　　What we want

　　We are looking for an individual who understands the nature of our institution as it pertains to supporting staff and managing business operations. The Business Coordinator III, under general supervision, provides staff and student support, as well as coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision. If you have a broad general knowledge of business procedures, great communication and interpersonal skills, and enjoy working independently as well as cooperatively with others, then this position is for you. We invite you to apply to be considered for this opportunity. What you need to know: Salary Range: $48,000 - $51,000 annually (based on education and experience) Cover Letter & Resume: Attaching a cover letter and resume is strongly recommended Other Notes: Ability to work periodic nights and weekends as needed

　　Required Education and Experience:

　　Bachelor’s degree or equivalent combination of education and experience.

　　Four years of related experience in general office, accounting, or personnel operations.

　　Required Knowledge, Skills, and Abilities:

　　Knowledge of word processing and spreadsheet applications.

　　Interpersonal and communication skills.

　　Planning and organizational skills.

　　Ability to multitask and work cooperatively with others.

　　Preferred Qualifications:

　　Knowledge of Aggie Buy, FAMIS/Canopy, Concur, and WorkDay.Responsibilities:

　　Accounts Payable

　　Processes vouchers, requisitions and credit card reports for the Corps of Cadets to include the Uniform Distribution Center (UDC).

　　Collaborates with department leadership to confirm accuracy of invoices.

　　Coordinates routine fiscal and purchasing activities for the department.

　　Reviews receipts and creates payment and travel card reports through Concur.

　　Ensures proper insurance coverage for appropriate department property.

　　Serves as a liaison to Financial Management Operations.

　　Accounts Receivable

　　Implements and coordinates annual billing for cadet uniform usage and damage.

　　Serves as main customer service contact for billing questions.

　　Responsible for troubleshooting complex financial questions from students and family members.

　　Budgeting and Reporting

　　Prepares standard monthly and annual financial reports for the unit by collecting business information from a variety of sources.

　　Develops, monitors and reports budget activity.

　　Works with leadership to plan for upcoming academic and/or fiscal year.

　　Reconciliation

　　Researches and proposes solutions to complex financial problems for the UDC.

　　Coordinates fiscal year end activities for the unit.

　　Participates in reconciliation process of operating and scholarship accounts throughout the Corps of Cadets.

　　Monitors Ecommerce purchases and reconciliation.

　　Coordinates maintenance of unit business files.

　　Serves as unit records management coordinator.

　　Correspondence and Committees

　　Provides staff with University and System policies.

　　Works with department, division and university contacts as well as vendors to reach solutions.

　　Serve on departmental, division or university committees as requested.

　　Recommends and audits departmental business procedures.

　　Regularly attends Division of Finance and Student Affairs Finance meetings.

　　Why Texas A&M University?

　　We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

　　Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

　　12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

　　Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

　　Automatically enrollment in the Teacher Retirement System of Texas

　　Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

　　Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

　　Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

　　Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　If you need assistance in applying for this job, please contact (979) 845-5154.

　　Useful Links:

　　Benefit Programs (https://www.tamus.edu/business/benefits-administration)

　　Retirement

　　Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

　　Flexible Spending Accounts

　　University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

　　Legal Statements

　　New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

　　Prospective Employees

　　Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

　　Training and Development

　　USERRA (https://www.dol.gov/agencies/vets/programs/userra)

　　Nondiscrimination Notice