This job was posted by https://illinoisjoblink.illinois.gov : For moreinformation, please see:https://illinoisjoblink.illinois.gov/jobs/11611426 Department

　　BSD NRB - Administration

　　About the Department

　　We study how the nervous system works - how it is built, how it operateson cellular and systems levels, how drugs affect it, and how it isdamaged in neurodegenerative diseases. Our faculty members continue tomake cutting edge contributions to neurobiology research, attractingsignificant research grants from leading government agencies andcharitable foundations. At the same time, the Department of Neurobiologyis dedicated to cultivating young scientists who will take up the questfor discovery to benefit future generations. Our laboratories areteeming with some of the brightest minds in the world, all directed atstudying the complexities of the brain.

　　Job Summary

　　The job provides specialized business support for routine office andlocation support activities. Identifies, enhances, and follows specificprocesses and procedures to maximize the efficiencies for which thesupport is being provided by working autonomously within establishedprocedures and practices. Ensures the correct functioning of facilities,office and/or business support services.

　　Responsibilities

　　Provide financial support with bill pay and reimbursements throughprocurement systems: GEMS, e-payment and Buysite.May initiate correspondence and other written materials under ownsignature or for signature of the leader. Triages emails andtelephone calls for action. Resolves a combination of some routineand complex inquiries.Schedules meetings and maintains the Chair\'s calendar.Provides office management through:Conference Room management.Ensure all office materials are stocked.Coordinates access and maintains key inventory for current andnew personnel.Provides support to all departmental staff and labs on physicalspace management.Provides event planning organization:Order and set up catering.Travel organization for guests.Room reservations.Create travel dossiers and on-campus itineraries.Provide coordination on day of event.Reimbursement and bill pay.Coordinates special projects as directed by the leader. Prepareswrite ups for recommendations for operational and administrativeproblems. Manages a portion of the leader\'s budget, monitoring andreconciling accounts. Prepares financial and/or administrativereports.Provides administrative support for a leader. Stays informed ofactivities relating to programs and initiatives, apprising theleader of issues when deemed necessary. Coordinates information flowfrom leader\'s office.Prepare special reports and summaries, assists in managing dailyoperation of the office, and may assist in developing administrativegoals and policies. Maintains the leader\'s calendar.Performs other related work as needed.Minimum Qualifications

　　Education:

　　Minimum requirements include vocational training, apprenticeships or theequivalent experience in related field (not typically required to have afour-year degree).

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　　Work Experience:

　　Minimum requirements include knowledge and skills developed through 5-7years of work experience in a related job discipline.

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　　Certifications:

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　　Preferred Qualifications

　　Education:

　　College or University degreePreferred

　　Competencies

　　Analytical and problem-solving skills.Microsoft office Suits.Ability to work independently and as part of a team.Application Documents

　　Resume (required)Cover letter (preferred)When applying, the document(s) MUSTbe uploaded via the My xperience page, in the section titled Application Documents ofthe application.

　　Job Family

　　Administration & Management

　　Role Impact

　　Individual Contributor

　　FLSA Status

　　Non-Exempt

　　Pay Frequency

　　Biweekly

　　Scheduled

　　Weekly Hours

　　40

　　Benefits Eligible

　　Yes

　　Drug Test Required

　　No

　　Health Screen Required

　　No

　　Motor Vehicle Record Inquiry Required

　　No

　　Posting Statement

　　The University of Chicago is an Affirmative Action/EqualOpportunity/Disabled/Veterans and does not discriminate on the basis ofrace, color, religion, sex, sexual orientation, gender, gender identity,national or ethnic origin, age, status as an individual with adisability, military or veteran stat