Job Title

　　Business Administrator I

　　Agency

　　Texas A&M University

　　Department

　　Finance - College of Arts and Sciences

　　Proposed Minimum Salary

　　Commensurate

　　Job Location

　　College Station, Texas

　　Job Type

　　Staff

　　Job Description

　　Our Commitment

　　Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

　　Who we are

　　As part of the Division of Finance and Business Services, we service the College of Arts & Sciences, which includes 18 departments and more than 130 academic departments that offer students the opportunity to participate in ground-breaking research and immersive field work with world-renowned experts. Learn more about us at https://artsci.tamu.edu

　　We serve by:

　　Providing outstanding service to our stakeholders

　　Facilitating best practices, including ensuring compliance with laws and regulations

　　Creating a culture of life-long learning and professional development within our Division

　　Engaging in responsible stewardship of financial and people resources in a sustainable manner

　　We invite you to learn more about our division at https://finance.tamu.edu/index.html

　　What we want

　　The Business Administrator I is responsible for managing a full range of business activities including reviewing and approving business documents for the department head and developing, monitoring, and reporting accounts and unit budget and other quantitative data.

　　What you need to know

　　Salary Range : $50,162 - $64,480; Compensation will be commensurate to selected hire’s experience

　　Cover Letter & Resume: A cover letter and resume are strongly recommended

　　Other Requirements and Factors: This is an in-person position and daily duties are to be performed on-site. Required to work during regular business hours, Monday-Friday 8am-5pm

　　Required Education and Experience:

　　Bachelor’s degree or equivalent combination of education and experience

　　Five years of related experience in general office, accounting, or personnel operations

　　Required Knowledge, Skills, and Abilities:

　　Knowledge of word processing and spreadsheet applications

　　Interpersonal and communication skills

　　Planning and organizational skills

　　Ability to multitask and work cooperatively with others

　　Ability to work with groups of people from many backgrounds and be helpful, respectful, approachable, and team oriented

　　Ability to build strong working relationships and a positive work environment

　　Preferred Qualifications:

　　Bachelor's Degree and/or professional certification in business, accounting, or related field

　　Experience managing business operations: reporting and the annual budget process, preferably with the Texas A&M University System

　　Experience using FAMIS, AggieBuy, Canopy, Concur, Workday, Laserfiche, Business Objects, etc.

　　Experience in leading meetings with internal and external customers

　　High degree of self-initiative and ability to think and work independently

　　Moderate to advanced knowledge of spreadsheets and word processing

　　Working knowledge of Workday, FAMIS/Canopy, Aggiebuy, CitiDirect, Concur, and I-Payments

　　Working knowledge of university disbursement policies

　　Responsibilities:

　　Financial Management/Budget - Manages departments business and financial operations. Tracks and analyzes financial activity, providing periodic status reports to the department head. Reviews and approves account reconciliations. Manages financial transactions of the unit relative to the operating budget, graduate funds, incoming bursary and gift funds, and sponsored projects. Consults with and advises department head, faculty, and staff concerning business activities. Proposes solutions to routine and complex financial problems for the department. Manages annual fiscal year closing activities and drafts new fiscal year plans. Manages routine fiscal activities. Prepares annual university budget documents and submits to department head and college for approval. Provides interpretation of university policies and procedures to college and department staff and communicates changes and updates as it relates to business practices. Monitors compliance with policies and procedures. Provides solutions to problems related to business practices.

　　Business Center Oversight and Supervisory - Oversees financial activities for Sociology and assists with organizing priorities for business center. Identifies training needs and participates in the hiring, supervising and training of business staff and student workers.

　　Payroll Coordination - Coordinates routine payroll activities pertaining to the employment of faculty, staff, graduate students, research staff, and student workers. Verifies funding availability, oversees payroll source changes, and routinely reviews payroll activity reports.

　　General Arts & Sciences Expectations/Customer Service - Answers questions from staff and leadership on financial rules, guidelines, and procedures. Maintains sufficient knowledge base needed to accurately answer questions and assist with the resolution of complex and unusual problems. Exercises discretion and independent judgment to propose solutions to complex, non-routine situations. Provides excellent customer service. Handles assigned e-mail correspondence and telephone inquiries about travel, AP, purchasing, etc. Provides one-on-one training with customers as requested. Maintains broad knowledge/understanding of payroll and human resource issues enough to redirect customers to the appropriate contact as needed. Mentors team members on customer service expectations. Communicates and distributes information on guidelines and procedures pertaining to processes and procedures. Participates in department staff meetings and professional development courses as necessary. Trains other staff and student workers. Serves as the backup for other business staff as needed.

　　Maintains, Interprets, and Documents (as needed) Relevant TAMU Rules, Processes, Procedures, and Systems - Maintains a detailed understanding of TAMU rules, processes, procedures, and systems (FAMIS, Concur, AggieBuy, Canopy, Workday, Laserfiche, etc.) that are needed to carry out business on a daily basis. Assists department with navigating these items in an efficient way and provides interpretations on these rules when necessary. Assists with documenting/updating department internal processes.

　　Review and Approve Documents - Serves as the reviewer/final approver for purchasing and accounts payable documents in AggieBuy and Concur for assigned department. Maintains thorough understanding of TAMU Guidelines for Disbursements and can apply to accounts payable and payment card transactions. Knowledgeable about TAMU procurement rules and processes. Reviews documents to ensure that contracts and purchase orders are established and executed when necessary. Reviews and approves travel requests and travel expense reports in Concur for assigned departments for compliance with university guidelines and appropriate usage of various fund types.

　　Why Texas A&M University?

　　We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

　　Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

　　12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

　　Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

　　Automatically enrollment in the Teacher Retirement System of Texas

　　Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

　　Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

　　Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

　　Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　If you need assistance in applying for this job, please contact (979) 845-5154.

　　Useful Links:

　　Benefit Programs (https://www.tamus.edu/business/benefits-administration)

　　Retirement

　　Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

　　Flexible Spending Accounts

　　University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

　　Legal Statements

　　New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

　　Prospective Employees

　　Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

　　Training and Development

　　USERRA (https://www.dol.gov/agencies/vets/programs/userra)

　　Nondiscrimination Notice